HS-IRBs News September 2013

Health Sciences and Minimal Risk IRBs, IRB News / Volume 5, Number 9, September 2013

Important: ARROW Outage October 2nd and 3rd

The IRB offices and Graduate School IT have been working together for several months to find ways to improve ARROW's performance. A key factor in improving ARROW's speed is moving the system to new servers.

To allow the server switch to occur, ARROW will be unavailable from 6PM October 2nd to Noon October 3rd. Please do NOT try logging into ARROW during this time. An email will be sent via the HS-IRBs listserv announcing when ARROW is again available for study teams.

We apologize for the inconvenience this outage may cause. We look forward to the improved performance that the new servers will bring to ARROW and thank everyone for their patience.

If you have any questions about this outage, please contact Carol Pech (cap@medicine.wisc.edu).

New: Health Sciences IRBs Launch New Self-Certification Tool for Not Research Projects

Determining whether a project constitutes human subjects research rather than quality improvement or program evaluation involves multiple factors.  Furthermore, this is an important distinction to make because it determines whether IRB review and oversight of a project is needed since IRB oversight is limited to human subjects research. 

Often, IRB review of quality improvement and program evaluation projects isn’t required; however, formal IRB determinations that the projects do not require IRB oversight are requested in anticipation of such documentation being required for journals, conferences, funding sources and others.

To address these needs, the HS IRBs Office has updated previous guidance in order to assist study teams in determining whether a project requires submission to the IRB as a research project involving human subjects. In addition, to address the issue of documentation, the HS IRBs Office has developed a Research Decision Tool that can provide certification that the project does not require IRB review and oversight.  The new guidance materials are available on the Guidance on Research vs. Quality Improvement and Program Evaluation  page of the HS-IRBs' website.

If you have any questions regarding the guidance materials or use of the Research Decision Tool, please contact the Health Sciences IRBs Office at 263-2362 for assistance. 

Last IRB for Beginners Workshops for 2013

A few slots remain for the last IRB for Beginners workshops for 2013. These 90-minute workshops will be held in the HSLC computer lab and give participants a first-hand view of the resources available on the HS-IRBs website as well as basic tools and tips for the ARROW electronic application submission system.  The workshop will also introduce participants to the IRB’s review process and procedures.  This workshop is designed to help people who are new to the HS-IRBs review process. 


A few openings remain for the workshops scheduled for the following dates:


Monday October 14th 11:00 - 12:30 PM (HSLC Room 2121)

Tuesday November 5th  3:00 - 4:30 PM (HSLC Room 2121)

Registration is required. Please email Brooke Mechelke at bmechelke@medicine.wisc.edu to reserve your spot in one of the future sessions.  Space is limited and the workshops fill up quickly.

Coming Soon: HS-IRBs Education and Outreach Survey

To help the HS-IRBs office develop additional education and outreach opportunities for the research community, we will soon be sending out a short survey asking for your input. We will be seeking feedback on outreach services currently provided by the HS-IRBs office as well ideas for future educational opportunities. Please stay tuned for more details.

Revised Investigator's Drug Brochure (IDB) Guidance

The Guidance for the Submission of Investigator's Drug Brochures (IDBs) has been revised to clarify when study teams must provide the IRB with an IDB versus a package insert. The revised guidance now includes a decision tree to help study teams to determine which type of document should be provided to the IRB for review. The revised guidance now explains the following:

  • If a research study involves testing or evaluating a drug or drugs, an IDB should be provided to the IRB for any drugs for which an IND was issued at the time of initial review. Updates to these documents should be provided to the IRB as described below.
  • For any drugs being tested or evaluated as part of the research that are FDA-approved, the study team should provide the IRB with package inserts rather than IDBs. Revised package inserts that contain information relevant to the research study should be provided to the IRB.  Revised package inserts can be submitted as a New Information Reports when no changes to the IRB application or other study materials are required. If updates to the IRB application or other materials are needed, the revised package insert should be submitted as a Change of Protocol.
  • In some cases, IDBs are created for drugs under study even if the drugs are FDA-approved. IDBs are required to be provided to the IRB in these cases only if the study sponsor requires the study team to do so or there is substantive information in the IDB (e.g., efficacy and safety of the drug in the subject population for the study) that is not within other documents provided to the IRB.

Questions? We're Here to Help!

Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.

  • For urgent issues (e.g., subject safety concerns), please call our main line (608-263-2362) and ask to speak with the staff reviewer on call for the day. Please do NOT use email for these kinds of questions.
  • For general IRB questions, please call our main line (608-263-2362) to speak with the staff reviewer on call or email asktheirb@medicine.wisc.edu. These are the quickest ways to get help with general questions.
  • For assistance with ARROW or technical questions, email askarrowirb@medicine.wisc.edu.
  • To receive the newsletter and other IRB updates, please sign up for the general HS-IRBs listserv by emailing join-hs_irbs_announcements@lists.wisc.edu.
  • To receive updates about WIRB, please sign up for the WIRB listsserv by emailing submitwirb@medicine.wisc.edu with a request to be put on the list.
  • Consultations: For investigators seeking assistance on a specific program or application, HS-IRBs staff are available for individual consultations. To request a consultation, complete the HS-IRBs Presentation and Consultation Request Form.
  • Presentations: The HS-IRBs office is available to provide the research community with presentations and trainings on a variety of topics. To request a presentation, complete the HS-IRBs Presentation and Consultation Request Form.

Keywords:newsletter, workshops, IDB, drug brochure, not research, certification, survey   Doc ID:33318
Owner:Carol P.Group:Health Sciences IRBs
Created:2013-09-12 08:06 CDTUpdated:2015-06-09 16:14 CDT
Sites:Health Sciences IRBs
Feedback:  2   2