Scholarships Application and Advanced Opportunity Fellowship Application Program Instructions

How to apply for certain scholarships and for the Advanced Opportunity Fellowship for Doctor of Veterinary Medicine students at the UW-Madison School of Veterinary Medicine.



IMPORTANT:
  • This is only for Doctor of Veterinary Medicine students at the UW-Madison School of Veterinary Medicine.

  • The deadline for both of the applications is Friday, May 26, 2017 at 3:00 pm CDT.
  • The main Scholarships Application is separated into two sections/forms. Make sure you complete both of them. You must start and save Section I before you can enter anything into Section II.  You do not have to complete Section I; just save it; in order to start Section II.
  • In order to be considered for any main scholarships you must fill out part E at the bottom of Section II of the application and you must click on the “Final Submit” button, also at the bottom of Section II. (See item F of these instructions.)
  • The Advanced Opportunity Fellowship (AOF) Application is on a single separate form.
  • In order to be considered for the AOF you must fill out both items in part C near the end of the application and you must click on the “Final Submit” button at the bottom of the form. (See item F of these instructions.)
  • Both applications are optional; you may do none, one or the other, or both.
The contents of this document are step-by-step only for items A through F. The remaining items contain other pertinent information.

A.    Account activation required for new students / password change available for all students.

  1. For incoming students in the Class of 2021:

    You must have activated your SVM in-house student systems account in order to submit either of the applications.  If you have not activated your account please check your e-mail for a message from the Office of Academic Affairs titled “Activate Your In-house SVM Student Systems Account”.  In it you will find a link to follow to do the activation.

  2. For all students:

    If you have do not remember you password you can reset it by going to https://apps.vetmed.wisc.edu/forgottenlogin/?f=p&s=1 and following the steps provided there.  There is also a forgot password button provided on the log on dialog for the program.

  3. If you have trouble with any of this, please contact Clifford Bass in room 2119 (clifford.bass@wisc.edu, (608) 263-0484).
B.    Running the program and accessing the 2017 applications:
  1. On any of the student computers on the second floor open up the “SVM Student Programs” folder on the desktop. Double-click on the “Scholarships Program” item. You will get a logon dialog box.



  2. Type all ten digits of your University of Wisconsin-Madison student identification number into the “User ID:” edit box.
  3. Press <Tab> to get to the “Password:” edit box and type in your password.  If you have trouble logging in, please try doing the “Forgot Password” process.  If that does not work, please contact Clifford Bass in room 2119 (clifford.bass@wisc.edu, (608) 263-0484).
  4. Click the “Log On” button or press the <Enter> key.
  5. The program window will appear and you will see this dialog box:



  6. The top item, “Scholarships Application-Section I (2014-Present)”, should be selected. If you want to start the AOF Application choose it instead.  Click the “OK” button. You will get a dialog box titled “Variant Form Selection” similar to the one shown here.



  7. The top item, “2017 only”, should be selected. Click on the “OK” button. Section I of the application form will appear if you chose the main application, otherwise the entire AOF form will appear.  Please note that if you are running the program remotely, away from the School, it can take awhile for the forms to show.  Trial times varied between about 20 seconds to about a minute.  It just depends on the speed of computer and of the internet between your computer and the School.  On succeeding occasions when you do this, any previously saved information will automatically appear.
C.    Entering information into the application:

The following pieces of information are not in any particular order.
  1. When entering numbers (including money amounts) do not type dollar signs or commas; enter only a single number. If the answer to a question for you is really a range, estimate an average and use that instead. For example: If you work between ten and twenty hours per week, averaging sixteen hours per week, do not enter 10-20; instead enter 16.
  2. As you change the information in some fields, other related fields may become enabled (no longer grayed out) so that you can enter information into them. Or, they may become disabled (grayed out). For example: If you indicate that you do not own a car you would leave the year blank.  The make and amount owed fields would not be applicable, so they would remain be grayed out.
  3. You can only make and save changes to the current year’s application. If you have retrieved a previous year’s application, you will not be able to make and/or save any changes to it.
D.    Saving your information:
  1. Pick “Record” menu then “Save” item or click on the button in the tool bar with an arrow pointing down at a set of disks (the second one to the right of the “Find” button).



    Or, you may click on the “Save” button at the bottom of the form.
    You will see a message box similar to this asking if you want to save the application.



  2. Click on the “Yes” button.
  3. You may get this error message:



    This means that you have entered something into a numeric field that is not really a single number.  (See item B-1 for further information.)

    1. Click on the “OK” button.
    2. Scroll through your application and check each field where you are asked for a number.
    3. Fix any fields you find that do not contain a single valid number.
    4. Go back to step D.1.

  4. You may see this error if you have been working on your application in more than one instance of the application; or in more than one window in the same instance:



    1. Click on the “OK” button.
    2. You have two options.  Delete the previously saved application and save the current one or keep the previous one and discard the current one.  Note you could copy and paste any changes you want from one to the other before deleting or discarding.
      1. Follow the steps in section E to open up a new instance of your previously saved application in a new window.
      2. If you want to view both of the instances of your application so you can copy from one to the other go to the “Window” menu and choose one of the tiling options.
      3. Copy whatever you want from the version you will not keep to the version you want to keep.
      4. If you want to delete the previously saved application so you can save the current version:
        1. Click in the window with the previously saved application and then follow the steps in section H.
        2. Close the window which showed the previously saved application and then click in the window with the current version of the application.
        3. Go back to step D.1.
      5. If you want to keep the previously saved version and discard the work on the current version:
        1. Close the window with the current version and click on the “No” button when it asks if you want to save.
        2. Click on the window with the previous version and then go back to step D.1.
  5. Once the form has been completely saved it will tell you that it has been saved, reload the data from the database, and you will see that the asterisk in the right portion of the title of the program has vanished.  Again, note that if you are running the program remotely, away from the School, it may take a short bit to save and reload depending on the speed of traffic on the internet between you and the School.
E.    Retrieving Section II of the main Scholarships Application or retrieving the other application:

Once you have entered something into the Section I of the main Scholarships Application and saved it, follow the steps in this section in order to enter information into Section II. You may also use these steps to get back into Section I of the application if you closed it. Or you may use them to open up the AOF Application.  Or, you may also use these steps to retrieve prior years’ applications.
  1. Click on the “File” menu and pick “New” or click on the new button in the tool bar. This is the leftmost button.



  2. A dialog box titled “New” will appear.



  3. Click on the section that you want. Therefore, for the Section II, click on the “Scholarships Application-Section II (2014-Present)” entry.
  4. Click on the “OK” button. You will get a dialog box titled “Variant Form Selection”.



  5. The top item, “2017 only”, should be selected. If you want to see a prior year’s application you may choose the appropriate year. In either case, click on the “OK” button and the chosen section’s form will appear. If you previously saved information in the chosen section, it will appear automatically.
  6. New in Scholarships Application-Section II:  In part D of this form you are asked to enter details about your educational debt.
    1. Start by clicking on the “Add New” button.
    2. Select the degree for which you were working towards when you took out the loan.
    3. Specify the type of the loan.
    4. Enter the amount.  Use whole numbers only.
    5. You may add more by going back to substep #1.
    6. If you want to modify a debt item that you already entered, click on it to make the corrections.
    7. You may delete the currently selected debt item by clicking on it and then the “Delete Current” button.
    8. Please note that you should not worry about the order of the debts you enter.  While you might enter in a haphazard manner they will be displayed to the scholarships committee in a sorted order based on the degree and the description you enter.
    9. Please also note that none of the changes you make in the list of debt will be saved until you specifically save the entire form.
F.    VERY IMPORTANT: SUBMITTING YOUR APPLICATION:
  1. In the main Scholarships Application, Part E of Section II is required.  Likewise, in the AOF Application, both items in Part C are required.  You must enter something here before you can submit your application.  It is better to be very informative in these parts than to be brief.
  2. You must click on the “Final Submit” button at the bottom of the application when you are all done entering information.  When you click on it, the program will do a final save and mark your application as completed/submitted. Only those applications that have been submitted will be considered. Please note that after you submit your application you will not be able to make any further changes.
G.    Discarding unsaved changes made in a section:

If for some reason you want to discard completely every unsaved change you have made on a form and start over:
  1. Pick “Record” menu then “Clear” item or click on the blank page button in the tool bar just to the right of the “Find” button.



  2. When it asks if you want to save [changes to] the application click on the “No” button.
H.    Deleting your saved 2017 application:

If for some reason you want to delete completely your previously saved, unsubmitted 2017 application:
  1. Pick “Record” menu then “Delete” item or click on the button in the tool bar that shows a blank page with a red X through it (the button just to the left of the question mark button).



  2. Click on “Yes” when it asks, “OK to delete 2017 Application?”.
I.    Changing your password:
  1. Click on “Special” menu and then on “Change Password…” item. You will get a dialog box titled “Change Password”.



  2. Enter your current password and your new password in the appropriate edit boxes.
  3. Click on the “OK” button.
  4. If you get an error message click on its “OK” button and go back to step 2.
  5.  Otherwise, you should get a message saying that your password was successfully changed.
  6.  Click on its “OK” button. The message and dialog box will go away.
J.    Running the program from your own computer:

Students with Windows Vista/7/8.x/10 machines or Macintoshes with Internet access can run this program from their own computers. To do so click on one of the the appropriate links below.

IMPORTANT:  This program requires a continuous connection to the Internet.  If your computer is at risk of losing connectivity, please save your application(s) often.  If your computer is connected though a WiFi hotspot, and you plan to move your computer away from the current WiFi hotspot, please save your application(s) and close out of the program.  Then when you get to a new location you can start it up again, log in and continue to work on your application(s).  Please keep in mind that running the program away from the School building tends to be slower and the forms usually take longer to load and to save.

MACINTOSH (OS X 10.6-10.12*) INSTALLATION INSTRUCTIONS:

Click on the following link to download the installer to your desktop.

https://www.vetmed.wisc.edu/data/scholarship-mac/ScholarshipsApplications24.0.0.dmg

Double-click on the “ScholarshipsApplications24.0.0.dmg” file to open it.  Drag the “Scholarships Applications 24.0.0.app” item in the just-opened window onto the “Applications” folder within the same window.  The application should now be in your “Applications” folder.  Go to your “Applications” folder and double-click “Scholarships Applications 24.0.0.app” to run it.

Some potential issues you may run into depending on your version of OSX:
  1. You may see a message which asks “Do you want the application "WineskinX11" to accept incoming network connections?”.  Click on “Allow”.  Note:  The Scholarships Applications application utilizes a helper named “Wineskin” to allow the app to run in OSX.
  2. You may see a message which states that “"Scholarship Application 24.0.0" can't be opened because it is from an unidentified developer.”.  You will have to take additional steps to allow it to run:
    1. Go into Finder.
    2. Choose “Applications” and find the “Scholarships Application 24.0.0” application.
    3. Right click on it,or hold down the control key and click on it, to bring up the options menu.
    4. Select “Open”.  (It will then ask you if you want to run the program).  You should be able to launch it normally after that.
  3. You may see a message which asks “"Scholarships Application 24.0.0" is an application downloaded from the Internet. Are you sure you want to open it?”.  Select “Open”.
When you are done you may remove the program from your computer by dragging the “Scholarships Application 24.0.0.app” from your “Applications” folder to the trash.

* OS X 10.6 Snow Leopard, OS X 10.7 Lion, OS X 10.8 Mountain Lion, OS X 10.9 Mavericks, OS X 10.10 Yosemite, OS X 10.11 El Capitan, and OS X 10.12 Sierra.


WINDOWS INSTALLATION INSTRUCTIONS:

Click on the appropriate link below to download the installation program.  Choose to save it somewhere.  Your desktop may be the easiest place.

Windows 32-bit (Vista and later):  Scholarships Applications 24.0.0 (32-bit) Setup for Windows.zip  (choose this if you are not certain)
Windows 64-bit (Vista and later):  Scholarships Applications 24.0.0 (64-bit) Setup for Windows.zip

Open up the zip file if possible.  If it is not possible to open the zip file try right-clicking on the file and choosing “Extract All...”.  If none of these options work, please contact Clifford Bass (see below).  Double-click the “Scholarships Applications 24.0.0 (nn-bit) Setup.msi” file to run the installer.  Accept all default values at each prompt during the installation.  It will create a couple of shortcut icons on your desktop; one to the program and another a link to these instructions.

Try running the program.  If it does not work it probably requires the Visual C++ Runtime Libraries.  In which case to install them go back to the zip or uncompressed files folder as appropriate and run the “vc_redist.xnn.exe” file.  Accept all defaults.

When you are done using the program you can uninstall it by going back into the zip or uncompressed files folder, double-clicking on the “Scholarships Applications 24.0.0 (nn-bit) Setup.msi” file and choosing to remove the program.



For help with any of this please e-mail Clifford Bass at clifford.bass@wisc.edu or call him at (608) 263-0484.  His office is 2119.




Keywords:Scholarship AOF DVM Doctor of Veterinary Medicine Student SVM School   Doc ID:33411
Owner:Clifford B.Group:School of Veterinary Medicine
Created:2013-09-16 16:42 CDTUpdated:2017-05-01 13:29 CDT
Sites:DoIT Help Desk, School of Veterinary Medicine
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