Scholarships Application and Advanced Opportunity Fellowship Application Program Instructions

How to apply for certain scholarships and for the Advanced Opportunity Fellowship for Doctor of Veterinary Medicine students at the UW-Madison School of Veterinary Medicine.

IMPORTANT:
  • This is only for Doctor of Veterinary Medicine students at the UW-Madison School of Veterinary Medicine.

  • The planned opening date/time for both of the applications is May 16, 2016 at 12:00 noon CDT.
  • The deadline for both of the applications is Friday, June 3, 2016 at 3:00 pm CDT.
  • The main Scholarships Application is separated into two sections/forms. Make sure you complete both of them. You must start and save Section I before you can enter anything into Section II.
  • In order to be considered for any main scholarships you must fill out part F at the bottom of Section II of the application and you must click on the “Final Submit” button, also at the bottom of Section II. (See item F of these instructions.)
  • The Advanced Opportunity Fellowship (AOF) Application is on a single separate form.
  • In order to be considered for the AOF you must fill out both items in part C near the end of the application and you must click on the “Final Submit” button at the bottom of the form. (See item F of these instructions.)
  • Both applications are optional; you may do one or the other or both.
The contents of this document are step-by-step only for items A through F. The remaining items contain other pertinent information.

A.    Account activation required for new students / password change required for current students.

  1. For incoming students in the Class of 2020:

    You must have activated your SVM in-house student systems account in order to submit either of the applications.  If you have not activated your account please check your e-mail for a message from the Office of Academic Affairs titled “Activate Your In-house SVM Student Systems Account”.  In it you will find a link to follow to do the activation.

  2. For current students (Classes of 2017 - 2019):

    We are implementing some security changes in order to protect the data in the systems better and in order to provide a way to reset your password when you have forgotten it.  Neither OAA nor IT Support will be able to look up your passwords any more.  Part of the changes involve having all current students change their current passwords; most of which are very weak.

    If you have not already changed your password since these changes were implemented; do so by going to https://apps.vetmed.wisc.edu/forgottenlogin/?f=p&s=1 and following the steps provided there.

  3. If you have trouble with either of these processes, please contact Clifford Bass in room 2119 (clifford.bass@wisc.edu, (608) 263-0484).
B.    Running the program and accessing the 2016 applications:
  1. On any of the student computers on the second floor open up the “SVM Student Programs” folder on the desktop. Double-click on the “Scholarships Program” item. You will get a logon dialog box.



  2. Type all ten digits of your University of Wisconsin-Madison student identification number into the “User ID:” edit box.
  3. Press <Tab> to get to the “Password:” edit box and type in your password.  If you have trouble logging in, please contact Clifford Bass in room 2119 (clifford.bass@wisc.edu, (608) 263-0484).
  4. Click the “Log On” button or press the <Enter> key.
  5. The program window will appear and you will see this dialog box:



  6. The top item, “Scholarships Application-Section I (2013-Present)”, should be selected. If you want to start the AOF Application choose it instead.  Click the “OK” button. You will get a dialog box titled “Variant Form Selection” similar to the one shown here.



  7. The top item, “2016 only”, should be selected. Click on the “OK” button. Section I of the application form will appear if you chose the main application, otherwise the entire AOF form will appear.  Please note that if you are running the program remotely, away from the School, it can take awhile for the forms to show.  Trial times varied between about 20 seconds to about a minute.  It just depends on the speed of your computer and of your Internet connection.  On succeeding occasions when you do this, any previously saved information will automatically appear.
C.    Entering information into the application:

The following pieces of information are not in any particular order.
  1. When entering numbers (including money amounts) do not type dollar signs or commas; enter only a single number. If the answer to a question for you is really a range, estimate an average and use that instead. For example: If you work between ten and twenty hours per week, averaging sixteen hours per week, do not enter 10-20; instead enter 16.
  2. As you change the information in some fields, other related fields may become enabled (no longer grayed out) so that you can enter information into them. Or, they may become disabled (grayed out). For example: If you indicate that you do not own a car you would leave the year blank.  The make and amount owed fields would not be applicable, so they would remain be grayed out.
  3. You can only make and save changes to the current year’s application. If you have retrieved a previous year’s application, you will not be able to make and/or save any changes to it.
D.    Saving your information:
  1. Pick “Record” menu then “Save” item or click on the button in the tool bar with an arrow pointing down at a set of disks (the second one to the right of the “Find” button).



    Or, you may click on the “Save” button at the bottom of the form.
    You will see a message box similar to this asking if you want to save the application.



  2. Click on the “Yes” button.
  3. You may get this error message:



    This means that you have entered something into a numeric field that is not really a single number.  (See item B-1 for further information.)

    1. Click on the “OK” button.
    2. Scroll through your application and check each field where you are asked for a number.
    3. Fix any fields you find that do not contain a single valid number.
    4. Go back to step D.1.

  4. You may see this error if you have been working on your application in more than one instance of the application; or in more than one window in the same instance:



    1. Click on the “OK” button.
    2. You have two options.  Delete the previously saved application and save the current one or keep the previous one and discard the current one.  Note you could copy and paste any changes you want from one to the other before deleting or discarding.
      1. Follow the steps in section E to open up a new instance of your previously saved application in a new window.
      2. If you want to view both of the instances of your application so you can copy from one to the other go to the “Window” menu and choose one of the tiling options.
      3. Copy whatever you want from the version you will not keep to the version you want to keep.
      4. If you want to delete the previously saved application so you can save the current version:
        1. Click in the window with the previously saved application and then follow the steps in section H.
        2. Close the window which showed the previously saved application and then click in the window with the current version of the application.
        3. Go back to step D.1.
      5. If you want to keep the previously saved version and discard the work on the current version:
        1. Close the window with the current version and click on the “No” button when it asks if you want to save.
        2. Click on the window with the previous version and then go back to step D.1.
  5. Once the form has been completely saved it will reload and you will see that the asterisk in the right portion of the title of the program has vanished.  Again, note that if you are running the program remotely, away from the School, it may take a short bit to save and reload.
E.    Retrieving Section II of the main Scholarships Application or retrieving the other application:

Once you have entered something into the Section I of the main Scholarships Application and saved it, follow the steps in this section in order to enter information into Section II. You may also use these steps to get back into Section I of the application if you closed it. Or you may use them to open up the AOF Application.  Or, you may also use these steps to retrieve prior years’ applications.
  1. Click on the “File” menu and pick “New” or click on the new button in the tool bar. This is the leftmost button.



  2. A dialog box titled “New” will appear.



  3. Click on the section that you want. Therefore, for the Section II, click on the “Scholarships Application-Section II (2013-Present)” entry.
  4. Click on the “OK” button. You will get a dialog box titled “Variant Form Selection”.



  5. The top item, “2016 only”, should be selected. If you want to see a prior year’s application you may choose the appropriate year. In either case, click on the “OK” button and the chosen section’s form will appear. If you previously saved information in the chosen section, it will appear automatically.
F.    VERY IMPORTANT: SUBMITTING YOUR APPLICATION:
  1. In the main Scholarships Application, Part F of Section II is required.  Likewise, in the AOF Application, both items in Part C are required.  You must enter something here before you can submit your application.  It is better to be very informative in these parts than to be brief.
  2. You must click on the “Final Submit” button at the bottom of the application when you are all done entering information.  When you click on it, the program will do a final save and mark your application as completed/submitted. Only those applications that have been submitted will be considered. Please note that after you submit your application you will not be able to make any further changes.
G.    Discarding unsaved changes made in a section:

If for some reason you want to discard completely every unsaved change you have made on a form and start over:
  1. Pick “Record” menu then “Clear” item or click on the blank page button in the tool bar just to the right of the “Find” button.



  2. When it asks if you want to save [changes to] the application click on the “No” button.
H.    Deleting your saved 2016 application:

If for some reason you want to delete completely your previously saved, unsubmitted 2016 application:
  1. Pick “Record” menu then “Delete” item or click on the button in the tool bar that shows a blank page with a red X through it (the button just to the left of the question mark button).



  2. Click on “Yes” when it asks, “OK to delete 2016 Application?”.
I.    Changing your password:
  1. Click on “Special” menu and then on “Change Password…” item. You will get a dialog box titled “Change Password”.



  2. Enter your current password and your new password in the appropriate edit boxes.
  3. Click on the “OK” button.
  4. If you get an error message click on its “OK” button and go back to step 2.
  5.  Otherwise, you should get a message saying that your password was successfully changed.
  6.  Click on its “OK” button. The message and dialog box will go away.
J.    Running the program from your own computer:

Students with Windows Vista/7/8.x/10 machines or Macintoshes with Internet access can run this program from their own computers. To do so click on the appropriate link below.

IMPORTANT:  This program requires a continuous connection to the Internet.  If your computer is at risk of losing connectivity, please save your application(s) often.  If your computer is connected though a WiFi hotspot, and you plan to move your computer away from the current WiFi hotspot, please save your application(s) and close out of the program.  Then when you get to a new location you can start it up again, log in and continue to work on your application(s).

Macintosh (OS X 10.6-10.11):  Please see http://www.vetmed.wisc.edu/data/scholarship-mac/ for the program download and the instructions on getting it to run on a Macintosh.

Windows 32-bit (Vista and later):  Scholarships Applications 23.0.4 (32-bit) Setup for Windows.zip  (choose this if you are not certain)
Windows 64-bit (Vista and later):  Scholarships Applications 23.0.4 (64-bit) Setup for Windows.zip

On your computer extract the files into a separate folder; open up the folder and double-click the “setup.exe” file.  It may require download and installation of the Visual C++ Runtime Libraries.  You should install them, otherwise you will not be able to run the program.  Accept all default values at each prompt during the installation.  It will create a couple of shortcut icons on your desktop; one to the program and another a link to these instructions.

When you are done using the program you can uninstall if by going to your control panel and then “Programs and Features”.  Pick the program and click the "Uninstall" link at the top of the list.



For help with any of this please e-mail Clifford Bass at clifford.bass@wisc.edu or call him at (608) 263-0484.  His office is 2119.




Keywords:Scholarship AOF DVM Doctor of Veterinary Medicine Student SVM School   Doc ID:33411
Owner:Clifford B.Group:School of Veterinary Medicine
Created:2013-09-16 16:42 CDTUpdated:2016-05-31 10:57 CDT
Sites:DoIT Help Desk, School of Veterinary Medicine
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