Scholarships Application and Advanced Opportunity Fellowship Application Program Instructions

How to apply for certain scholarships and for the Advanced Opportunity Fellowship for Doctor of Veterinary Medicine students at the UW-Madison School of Veterinary Medicine.



IMPORTANT:
  • This is only for Doctor of Veterinary Medicine students at the UW-Madison School of Veterinary Medicine.

  • The deadline for both of the applications is Friday, June 1, 2018 at 3:00 pm CDT.
  • The main Scholarships Application is separated into two sections/forms. Make sure you complete both of them. You must start and save Section I before you can enter anything into Section II.  You do not have to complete Section I; just save it; in order to start Section II.  New this year:  You must check the box at the bottom of Section I to indicate when you consider yourself as having finished that section.
  • In order to be considered for any main scholarships you must fill out part E at the bottom of Section II of the application, you must certify the application by agreeing to the certification statement, and you must click on the “Final Submit” button. (See item F of these instructions.)
  • The Advanced Opportunity Fellowship (AOF) Application is on a single separate form.
  • In order to be considered for the AOF you must fill out both items in part C near the end of the application and you must click on the “Final Submit” button. (See item F of these instructions.)
  • Both applications are optional; you may do none, one or the other, or both.
The contents of this document are step-by-step only for items A through F. The remaining items contain other pertinent information.

A.    Account activation required for students in the new Class of 2022.

You must have activated your SVM in-house student systems account in order to submit either of the applications.  If you have not activated your account please check your e-mail for a message from the Office of Academic Affairs (OAA) titled “Activate Your In-house SVM Student Systems Account”.  In it you will find a link to follow to do the activation.  If you do not find the activation message, please check you junk folder; and if it is not there please contact OAA at oaa@svm.vetmed.wisc.edu so that they can have the system send you a new activation message.
B.    Running the program and accessing the 2018 applications:
  1. On any of the student computers on the second floor open up the “SVM Student Programs” folder on the desktop.
  2. Double-click on the “Scholarships Program” item. You will get a logon dialog box.



  3. Type all ten digits of your University of Wisconsin-Madison student identification number into the “User ID:” edit box.
  4. Press <Tab> to get to the “Password:” edit box and type in your password.  If you have trouble logging in, please try doing the “Forgot Password” process.  If that does not work, please contact Clifford Bass in room 2119 (clifford.bass@wisc.edu, 608-263-0484).
  5. Click the “Log On” button or press the <Enter> key.
  6. The program window will appear and you will see this dialog box:



  7. The top item, “Scholarships Application-Section I (2015-Present)”, should be selected. If you want to start the AOF Application choose it instead.  Click the “OK” button. You will get a dialog box titled “Variant Form Selection” similar to the one shown here.



  8. The top item, “2018 only”, should be selected. Click on the “OK” button. Section I of the application form will appear if you chose the main application, otherwise the entire AOF form will appear.  Please note that if you are running the program remotely, away from the School, it can take awhile for the forms to show.  Trial times varied between about 30 seconds to about two minutes.  It just depends on the speed of your computer and the speed of the internet between your computer and the School.  On succeeding occasions when you do this, any previously saved information will automatically appear.
C.    Entering information into the application:
The following pieces of information are not in any particular order.
  1. When entering numbers (including money amounts) do not type dollar signs or commas; enter only a single number. If the answer to a question for you is really a range, estimate an average and use that instead. For example: If you work between ten and twenty hours per week, averaging sixteen hours per week, do not enter 10-20; instead enter 16.
  2. As you change the information in some fields, other related fields may become enabled (no longer grayed out) so that you can enter information into them. Or, they may become disabled (grayed out). For example: If you indicate that you do not own a car you would leave the year blank.  The make and amount owed fields would not be applicable, so they would remain be grayed out.
  3. In part D of the “Scholarships Application-Section II” form you are asked to enter details about your educational debt.
    1. Start by clicking on the “Add New” button.
    2. Select the degree for which you were working towards when you took out the loan.
    3. Specify the type of the loan.
    4. Enter the amount.  Use whole numbers only.
    5. You may add more by going back to substep #1.
    6. If you want to modify a debt item that you already entered, click on it to make the corrections.
    7. You may delete the currently selected debt item by clicking on it and then the “Delete Current” button.
    8. Please note that you should not worry about the order of the debts you enter.  While you might enter them in a haphazard manner they will be displayed to the scholarships committee in a sorted order based on the degree and the description you enter.
    9. Please also note that none of the changes you make in the list of debt will be saved until you specifically save the entire form.
  4. You can only make and save changes to the current year’s application. If you have retrieved a previous year’s application, you will not be able to make and/or save any changes to it.
D.    Saving your information:
  1. Pick “Record” menu then “Save” item or click on the button in the tool bar with an arrow pointing down at a set of disks (the second one to the right of the “Find” button).



    Or, you may click on the “Save” button at the bottom of the form.
    You will see a message box similar to this asking if you want to save the application.



  2. Click on the “Yes” button.
  3. You may get this error message:



    This means that you have entered something into a numeric field that is not really a single number.  (See item C-1 for further information.)

    1. Click on the “OK” button.
    2. Scroll through your application and check each field where you are asked for a number.
    3. Fix any fields you find that do not contain a single valid number.
    4. Go back to step D.1.

  4. You may see this error if you have been working on your application in more than one instance of the application; or in more than one window in the same instance:



    1. Click on the “OK” button.
    2. You have two options.  Delete the previously saved application and save the current one or keep the previous one and discard the current one.  Note you could copy and paste any changes you want from one to the other before deleting or discarding.
      1. Follow the steps in section E to open up a new instance of your previously saved application in a new window.
      2. If you want to view both of the instances of your application so you can copy from one to the other go to the “Window” menu and choose one of the tiling options.
      3. Copy whatever you want from the version you will not keep to the version you want to keep.
      4. If you want to delete the previously saved application so you can save the current version:
        1. Click in the window with the previously saved application and then follow the steps in section H.
        2. Close the window which showed the previously saved application and then click in the window with the current version of the application.
        3. Go back to step D.1.
      5. If you want to keep the previously saved version and discard the work on the current version:
        1. Close the window with the current version and click on the “No” button when it asks if you want to save.
        2. Click on the window with the previous version and then go back to step D.1.

  5. If you are running the program on your own computer you may see any one of these errors/messages; and possibly some others:







    These all are indications either that you connection to the Internet has been lost; or possibly that a firewall is blocking access from your location to our system; or possibly that there is some other issue between your connection and the database server at the School.

    1. Click the okay button.
    2. Make sure you are (re)-connected to the Internet.
    3. Go back to step D-1 and try again.
    4. If you still have trouble please check the special networking information at the beginning of step J.

  6. Once the form has been completely saved it will tell you that it has been saved, reload the data from the database, and you will see that the asterisk in the right portion of the title of the program has vanished.  Again, note that if you are running the program remotely, away from the School, it may take a short bit to save and reload depending on the speed of traffic on the internet between you and the School.
E.    Retrieving Section II of the main Scholarships Application or retrieving the other application:
Once you have entered something into the Section I of the main Scholarships Application and saved it, follow the steps in this section in order to enter information into Section II. You may also use these steps to get back into Section I of the application if you closed it. Or you may use them to open up the AOF Application.  Or you may use them to view your answers to questions in a prior year’s application.
  1. Click on the “File” menu and pick “New” or click on the new button in the tool bar. This is the leftmost button.



  2. A dialog box titled “New” will appear.



  3. Click on the section that you want. Therefore, for the Section II, click on the “Scholarships Application-Section II (2015-Present)” entry.
  4. Click on the “OK” button. You will get a dialog box titled “Variant Form Selection”.



  5. The top item, “2018 only”, should be selected. If you want to see a prior year’s application you may choose the appropriate year. In either case, click on the “OK” button and the chosen section’s form will appear. If you previously saved information in the chosen section, it will appear automatically.

F.    VERY IMPORTANT: SUBMITTING YOUR APPLICATION:
  1. In the main Scholarships Application, at the bottom of Section I you much click the box that indicates you feel that you have completed that section.
  2. In the main Scholarships Application, near the bottom of Section II, you must fill in Part E as it is required.  It is better to be informative in this part than to be brief.
  3. In the AOF Application, both items in Part C are required.  You must enter something before you can submit your application.  It is better to be very informative in these parts than to be brief.
  4. You must click on the “Final Submit” button at the bottom of the application when you are all done entering information.  When you click on it, the program will do a final save and mark your application as completed/submitted. Only those applications that have been submitted will be considered. After you submit your application you will not be able to make any further changes.
G.    Discarding unsaved changes made in a section:
If for some reason you want to discard completely every unsaved change you have made on a form and start over:
  1. Pick “Record” menu then “Clear” item or click on the blank page button in the tool bar just to the right of the “Find” button.



  2. When it asks if you want to save [changes to] the application click on the “No” button.
  3. If you discarded changes to an application that was saved:
    1. Enter the year (2018) in the box to the left of the “Find” button.
    2. Click on the “Find” button to retrieve the prior saved version of the application.
H.    Deleting your saved 2018 application:
If for some reason you want to delete completely your previously saved, unsubmitted 2018 application:
  1. Pick “Record” menu then “Delete” item or click on the button in the tool bar that shows a blank page with a red X through it (the button just to the left of the question mark button).



  2. Click on “Yes” when it asks, “OK to delete 2018 Application?”.
I.    Changing your password (in-program method):
  1. Click on “Special” menu and then on “Change Password…” item. You will get a dialog box titled “Change Password”.



  2. Enter your current password and your new password in the appropriate edit boxes.
  3. Click on the “OK” button.
  4. If you get an error message click on its “OK” button and go back to step 2.
  5.  Otherwise, you should get a message saying that your password was successfully changed.
  6.  Click on its “OK” button. The message and dialog box will go away.
  7. Fourth-year students:  This impacts the password you use to get into the Rotation Evaluation system.
J.    Running the program from your own computer:
Students with Windows Vista/7/8.x/10 machines or Macintoshes with Internet access can run this program from their own computers. To do so follow the instructions for the type of computer below.

SPECIAL NETWORKING INFORMATION:

When you run the program away from the SVM you may have trouble connecting to the database.  This might happen when you first try to log in.  Or it might happen if you have moved from one WiFi hotspot to another.  In such a case you may get a message that you are not able to connect:


  1. Verify that your Internet connection is functional; maybe by going to a common web site such as Google, Microsoft, Yahoo, etc.
  2. If your connection is working verify that the Internet connection into our building is working by going to our web site at https://www.vetmed.wisc.edu/.
  3. If you cannot connect to our web site please contact SVM-IT support (608-265-6300, svm-it@lists.wisc.edu); then try again once you have received a reply that the problem has been resolved.
  4. It is possible that there is a firewall setting blocking your connection to our database server.
    1. If you are connecting from home or a friend’s home through a router:
      1. Check to see if it is blocking traffic on port 2155; and if so, enable traffic through port 2155.  Because the steps to do this are highly dependent on your router you will need to check the router’s documentation on how to do this.
      2. Try again.
    2. If you are using the program while connected through another college’s WiFi network; consider trying to connect instead through then EduRoam network.
      1. Check to see if the college is part of the EduRoam (https://www.eduroam.org/where/).
      2. If so see https://kb.wisc.edu/page.php?id=25020 for instructions on  how to set up your computer to connect to the EduRoam network using your UW-Madison NetID.  This should provide more levels of access than the college’s own network might.
      3. After you are connected through EduRoam try again.
    3. If connecting through the EduRoam network does not resolve the issue, or you are at a college which does not provide EduRoam, or you are using some other WiFi network:
      1. Try using WiscVPN which lets your computer be a part of the UW-Madison network even while you are away from Campus.
      2. Download and install the WiscVPN software.  See https://kb.wisc.edu/page.php?id=73116 for instructions.
      3. Follow the directions in https://kb.wisc.edu/page.php?id=73117 to connect to the UW-Madison network.
      4. After you have successfully connected to WiscVPN try again.
    4. If none of that works, another option might be to try a totally different WiFi hotspot.
    5. If you are in Madison consider coming to the School of Veterinary Medicine building and running the program locally on one of the Student Computer Laboratory computers.
  5. Finally, finally, if none of all of that stuff in step 4 resolves the issue please contact Clifford Bass in room 2119 (clifford.bass@wisc.edu, 608-263-0484).
  1. MACINTOSH (OS X 10.6-10.13*) INSTALLATION INSTRUCTIONS:
    1. Click on the following link to download the installer to your desktop.

      ScholarshipsApplications25.0.1.dmg

    2. Double-click on the “ScholarshipsApplications25.0.1.dmg” file to open it.



    3. Drag the “Scholarships Applications 25.0.1.app” item in the just-opened red window onto the “Applications” folder within the same window.  The application should now be in your “Applications” folder.
    4. Close the dmg file’s red window.  Do NOT try to run the program from within the dmg’s red window.
    5. Open to your “Applications” folder
    6. Locate the “Scholarships Applications 25.0.1.app” and double-click it to run it.
    7. Some potential issues you may run into depending on your version of OSX:
      1. You may see a message which asks “Do you want the application "WineskinX11" to accept incoming network connections?”.



        1. Click on “Allow”.  Note:  The Scholarships Applications application utilizes a helper named “WineskinX11” to allow the Windows program to run in OSX.
      2. You may see a message which states that “"Scholarship Application 25.0.1.app" can't be opened because it is from an unidentified developer.”.



        1. Click the “OK” button.
        2. Go into Finder.
        3. Choose “Applications” and find the “Scholarships Application 25.0.1” application.
        4. Right click on it,or hold down the control key and click on it, to bring up the options menu.



        5. Select “Open”.
        6. It will then ask for confirmation as to whether or not you are sure you want to open the application.  Click the “Open” button.



        7. From that point on you should be able to launch it normally.
      3. You may see a message which asks “"Scholarships Application 25.0.1.app" is an application downloaded from the Internet. Are you sure you want to open it?”.



        1. Select “Open”.
    8. When you are done filling out and submitting you application(s) you may remove the program from your computer by dragging the “Scholarships Application 25.0.1.app” from your “Applications” folder to the trash.  You may also trash the “ScholarshipsApplications25.0.1.dmg” file.
* OS X 10.6 Snow Leopard, OS X 10.7 Lion, OS X 10.8 Mountain Lion, OS X 10.9 Mavericks, OS X 10.10 Yosemite, OS X 10.11 El Capitan, OS X 10.12 Sierra, and OS X 10.13 High Sierra.
  1. WINDOWS INSTALLATION INSTRUCTIONS:
    1. Click on the appropriate link below to download the installation program appropriate for the architecture of your computer.  Choose to save it somewhere.  Your desktop may be the easiest place.

      Windows 32-bit (Vista and later):  Scholarships Applications 25.0.1 (32-bit) Setup for Windows.zip  (choose this if you are not certain)
      Windows 64-bit (Vista and later):  Scholarships Applications 25.0.1 (64-bit) Setup for Windows.zip

    2. Double-click the “Scholarships Applications 25.0.1 (nn-bit) Setup.zip” file to open it.
    3. If this does not open it you may need to download and install a program that can open zip files; and possibly unzip the file to a folder on your computer.
    4. Run the installer by double-clicking on the “setup.exe” file.
    5. Accept all default values at each prompt during the installation.  It will create a couple of shortcut icons on your desktop; one to the program and another a link to these instructions.
    6. Try running the program.
    7. If it does not work; it may be that your computer needs the Visual C++ Runtime Libraries installed.
      1. In the zip file (or folder to which you unzipped the files) double-click on the “VC_redist.xnn.exe” file.
      2. Accept all defaults and let it run to completion.
      3. Try running the program again.
      4. If it still does not work please contact Clifford Bass (information below).
    8. When you are done filling out and submitting your application(s) you can you can uninstall the program.
      1. Double-clicking on the “setup.exe” file again.
      2. Choose the “Remove Scholarships Applications 25.0.1 (nn-bit)” option.
      3. Click on the “Finish” button.
      4. When it is done click on the “Close” button.
      5. You may also delete the “Scholarships Applications 25.0.1 (nn-bit) Setup.zip” file.



For help with any of this please e-mail Clifford Bass at clifford.bass@wisc.edu or call him at (608) 263-0484.  His office is 2119.

See Also:




Keywords:Scholarship AOF DVM Doctor of Veterinary Medicine Student SVM School   Doc ID:33411
Owner:Clifford B.Group:School of Veterinary Medicine
Created:2013-09-16 16:42 CDTUpdated:2018-06-10 12:35 CDT
Sites:DoIT Help Desk, School of Veterinary Medicine
Feedback:  7   0