BN - Reviewing Arrears Balances

This user procedure provides an overview of reviewing arrears balances.

Procedure At-A-Glance
Category: Reviewing arrears balances.
Audience: Benefit Administrators
Navigation: Payroll for North America > Periodic Payroll Events USA > Balance Reviews > Arrears
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General Description

Arrears balances are created when an employee's net pay within a pay period is insufficient to cover a deduction or a retroactive benefit change has occurred.  This procedure should be used to view arrears balances identified by BN - Benefit Arrears Balance Query or when reconciling employee premiums.

Process Inputs

  • Empl ID

Process Considerations

  • Arrears balances will update after:
    • Retroactive Benefit/Deductions (Retro Ben) is loaded to Arrears which is typically two days before the final payroll confirm.  Retro Ben is a result of a change in coverage.
    • Payroll has confirmed resulting in a change to arrears balances due to insufficient net earnings or prior arrears balances deducting.

Procedure Steps

1.  Click Payroll for North America

2.  Click Periodic Payroll Events USA

3.  Click Balance Reviews

4.  Click Arrears

5.  Enter the Empl ID into the Search Criteria and click Search.

Arrears Search

6.  The Arrears Balances tab will display balances for each Deduction Code as of the last confirmed payroll or Retro Ben load.  BN - Plan Types, Benefit Plans, and Payroll Deductions Job Aid will provide a reference to the Plan Type, Benefit Plan, and Deduction Code appearing on the page.  Multiple rows may exist on the Arrears Balance tab if the employee has a balance for more than one Deduction Code.

Arrears Balance

7.  The Arrears Balance Adjustment tab will display the before and after adjustment balance.  Multiple rows may exist on the Arrears Balance Adjustment tab if the employee has a balance for more than one Deduction Code.

Arrears Balance Adjustments

Related Policies, Job Aids and Forms

Related Policies

Related Job Aids

Related Forms

  • N/A

Keywords:Benefit deductions, Arrear, Balance, retroactive, retro, insufficient earnings, benefits, deductions, deduction, zero dollar check, LOA   Doc ID:34241
Owner:Tina H.Group:Human Resource System (HRS)
Created:2013-10-08 10:36 CDTUpdated:2016-08-08 13:36 CDT
Sites:Human Resource System (HRS)
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