HS-IRBs News October 2013
Health Sciences and Minimal Risk IRBs, IRB News / Volume 5, Number 10, October 2013
New: HS-IRBs' Education and Outreach Survey
assist the HS-IRBs' office in assessing its current outreach efforts and
developing future educational programs, we are conducting a short survey of the
research community. We would very much appreciate your input on outreach
services currently provided by the HS-IRBs office as well ideas for future
educational opportunities (e.g., IRB staff reviewer liaison for your department/group, workshops on specific IRB topics). Your feedback will be very helpful in shaping both
our current and future outreach services.
survey is available here: https://uwmadison.qualtrics.com/SE/?SID=SV_eQZRAYdPbRVLq8l.
you in advance for taking the time to provide your valuable feedback and to all those who have responded already. If you have any questions regarding this survey, please email firstname.lastname@example.org.
HS-IRBs Office Staff Updates
We are pleased to announce that 3 new or returning staff reviewers have joined the HS-IRBs' office. Please join us in welcoming:
- Stella Krall (formerly Joyce) previously served as an IRB staff reviewer and is returning to the office on a part-time basis. Stella will primarily be reviewing full changes of protocol and will assist with other reviews as needed.
- Jackie Lee has joined the office as a full-time staff reviewer who will be supporting both the HS and MR IRBs. Jackie previously provided regulatory support to the GRECC.
- Jacob Rome has joined the office as a full-time staff reviewer who will be supporting both the HS and MR IRBs. Jake has a JD with a focus on health care law and has worked with the Center for Patient Partnerships.
ARROW Tip: The Edit Administrative Access Activity
Personnel who need read-only access to a study and who are not engaged in human subjects research should not be listed on the study team pages in the ARROW application. Study teams who wish to grant read-only access to UW, UWHC, and/or VA personnel who are NOT engaged in human subjects research for that study should use the Edit Administrative Access activity rather than submitting a personnel change. For more information on using the Edit Administrative Access activity, please see Accessing ARROW for Administrative Personnel at UW-Madison Not Engaged in Human Subjects Research.
Reminder: New Self-Certification Tool for Not Research Projects Now Available
As previously announced, the HS IRBs Office has developed a Research
Decision Tool that can provide certification to researchers that a project does not require
IRB review and oversight. The new
guidance materials are available on the Guidance on Research vs. Quality Improvement and Program Evaluation page of the HS-IRBs' website.
Please keep the following tips in mind when using the new self-certification tool:
The entire tool is only 1 page long.
- The first question in the tool must be answered first before the next question can be viewed.
- Recent security updates to Mozilla Firefox web browser have created issues
with opening the tool. Please follow these steps if you encounter issues opening the tool. While in Mozilla browser, go to:
If you have any questions regarding the guidance materials
or use of the Research Decision Tool, please contact the Health Sciences IRBs
Office at 263-2362 for assistance.
- Applications tab
- Under heading "Content Type," scroll down to "Portable Document Format"
- In the drop-down box to the right, select "Use Adobe Acrobat (in Firefox)"
- Click "OK"
IRB for Beginners Workshops Return in 2014
Over 150 people attended the IRB for Beginners workshops in 2013. We thank everyone who attended for making the workshops so successful. The next sessions of the workshop will be offered starting in February 2014 and will be announced in future newsletters and through the listserv.
Questions? We're Here to Help!
Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.
- Urgent issues (e.g., subject
safety concerns), please call our main line (608-263-2362) and ask to speak with
the staff reviewer on call for the day. Please do NOT use email for these kinds
- General IRB questions, please call our main line (608-263-2362) to speak with the staff reviewer on call
or email email@example.com. These are the quickest ways to get help with general
- Specific questions regarding the status of your review and/or reviewer notes, please contact the staff reviewer assigned to your application.
- Help with single IRB review and reliance questions, email irbreliance.wisc.edu.
- Assistance with ARROW or technical questions, email firstname.lastname@example.org.
- Newsletter and other IRB updates, please sign up for the general HS-IRBs listserv by emailing email@example.com.
- WIRB updates, please sign up for the WIRB listsserv by emailing firstname.lastname@example.org with a request to be put on the list.
- Consultations: For investigators seeking assistance on a specific program or application, HS-IRBs staff are available for individual consultations. To request a consultation, complete the HS-IRBs Presentation and Consultation Request Form.
- Presentations: The HS-IRBs office is available to provide the research community with presentations and trainings on a variety of topics. To request a presentation, complete the HS-IRBs Presentation and Consultation Request Form.