Office 365 (Outlook 2013) - Create and add an email message signature

Important: By February 2017, Microsoft will no longer push any updates to Office 2013 suite of applications. Please see the following document for further details: Office 365 - Microsoft Office 2013 path to retirement.

You can create personalized signatures for your email messages that include text, images, your electronic business card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.), a logo, or even an image of your handwritten signature. Your signature can automatically be added to outgoing messages, or you can manually add the signature to only the messages that you choose.

Create a signature

  1. On the Home tab, click New Email.
  2. Click the Message tab.
  3. In the Include group, click Signature, and then click Signatures.
  4. On the Email Signature tab, click New.
  5. Type a name for the signature, and then click OK.
  6. In the Edit signature box, type the text that you want to include in the signature.
  7. To format the text, select the text, and then use the style and formatting buttons to select the options that you want.
  8. To add elements other than text, click where you want the element to appear, and then do any of the following:

    OPTIONS

    HOW TO

    To add an electric business card

    Click Business Card button, click a contact in the Filed As list, and then click OK.

    To add a hyperlink

    Click Hyperlink button, type the link address or browse to a hyperlink, click to select it, and then click OK.

    To add a picture

    Click Picture button, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.

  9. To finish creating the signature, click OK.

 Note    The signature that you just created or changed won't appear in the open message; it must be added/inserted into the message.

Add a signature to messages

You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

Setup a signature to appear automatically in every email you send

  1. On the Home tab, click New Email.
  2. Click the Message tab.
  3. In the Include group, click Signature, and then click Signatures.
  4. Under Choose default signature, in the Email account list, click an email account to associate with the signature.
  5. In the New messages list, select the signature that you want to include.
  6. If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

Insert a signature manually

  1. In a new email message, click the Message tab.
  2. In the Include group, click Signature, and then click the signature that you want.

 Tip    To remove a signature from an open message, select the signature in the message body, and then press Delete.




Keywords:microsoft office365 o365 emails message signatures add create o365   Doc ID:34725
Owner:Ara M.Group:Office 365
Created:2013-10-24 10:33 CDTUpdated:2016-08-22 14:54 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365, UW Housing, UW Platteville
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