Office 365 (Outlook 2010) - Assign Full 'Read' Permissions to your calendar

You can use Outlook to assign full read permissions to your calendar. When you grant permissions to your calendar with someone inside your organization (UW-Madison), they will be able to add it directly to their calendar view in Outlook or Outlook Web App. People outside your organization will be sent a URL that they can use to view your calendar.

Review Office 365 - Mail and Calendar folder permission levels for definition of each permission level.

Important: This document covers read permission levels only. If you are looking to grant someone read/write/modify permissions, use the following doc: Outlook - assign write/modify permissions to your calendar.

Important: This document is assigning permissions at the individual level. If you want to change the default permissions for everyone, use the following instructions instead: Document 43405 is unavailable at this time..

The following topics are covered:

Permission Levels

Availability Only
Provides assignee with free/busy information.
Limited Details
Same as Availability Only, provides assignee with free/busy information.
Full Details
Provides assignee full event details including: Title, Location, Attendees, and Description.

Important Notes:

  • The "Availability Only" and "Limited Details" permission levels are the automatic default permission levels for all accounts.
  • Users will not be able to assign "None" as a permission level within the Outlook on the web. "None" can only be set as a permission level within Outlook client versions and must be set at the default level(global). The "None" permission level cannot be applied to individuals within Office 365.

Assign full details

  1. Start Outlook.
  2. Go to Calendar.
  3. On the "Home" tab, Click Share Calendar from within 'Share' group.

    outlook share calendar

  4. Enter the name or email address of the person you want to grant full permissions to within the To... box. This box works just like the To box in an email message. You can add more than one person to share your calendar with.
  5. After you've added who you want to share your calendar with, select Full details from the drop-down select box.
  6. You can edit the Subject of the if you want.
  7. By default, your primary calendar will be shared. If you have created other calendars, you can select one of them to share instead.
  8. After you've finished filling in and selecting the necessary information, click Send.

Each person will receive an email message telling them that you've shared your calendar with them. People inside your organization will have two links on the invitation - one to add your calendar to their calendar view, and another to share their calendar with you. People outside of your organization will receive a URL that they can use to view your calendar.

Note: Calendar items marked Private are always protected. Anyone you share your calendar with will see only the time of items marked Private, and not the subject, location, or other details. Users have an option to allow those with 'Delegate' (read/write/modify) access to see the details of private events.

See Also:

Keywords:microsoft office o365 outlook help calendaring overview sharing share access rights permissions delegates read full details assign availability limited add assigning granting   Doc ID:34845
Owner:Ara M.Group:Office 365
Created:2013-10-28 11:57 CDTUpdated:2016-06-21 11:37 CDT
Sites:DoIT Help Desk, Office 365
Feedback:  0   4