Office 365 (Outlook 2011) - Format a Message

Outlook gives you the option of composing messages in HTML, Plain Text, and Rich Text Format. This document describes the various message formatting options available in Outlook 2011.

When you open a message window, you will see the following basic formatting options:

  • Font type
  • Font size
  • Text markup (bold, italics, underline)
  • Text highlight/background color
  • Text color
  • Text alignment
  • Bulleting and numbering
  • Text Indentation

Note: If this section is greyed out, you are currently composing in "Plain Text" format. To change formatting between "HTML" or "Plain Text", at the time you are composing an email message, use the Options tab. If you want to change the default formatting on any new message you compose, go to Outlook | Preferences | Email | Composing, then remove the check mark from "Compose messages in HTML by default" check box within 'Format and account' section.

message tab

For additional formatting options:

  1. Click on the Options tab.

    options tab

  2. To switch to a different message format, select it from the Options area. You can switch formats at any point while composing a message.

    • Note: Switching from HTML to Plain Text format will cause you to lose any existing formatting in your message.

    Switch Formats

  3. To attach images, insert pictures, hyperlinks, and other elements into your message, click on the Message tab.

    attach options

Keywords:microsoft office365 o365 formatting markup html rich plain text rtf style font insert image file color alignment bulleting indentation o365   Doc ID:35122
Owner:Ara M.Group:Office 365
Created:2013-11-05 14:08 CDTUpdated:2015-02-20 16:00 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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