Graduate Catalog - Update/Editing Cycle Timeline - 2014-2016

This page was edited/updated in January 2015 to provide up-to-date template resources.

The Graduate School Catalog is a static, university record that is updated and published electronically on a two-year cycle. 

In Spring 2014, the Graduate School, in cooperation with University Communications and the 150 graduate programs on campus, will initiate the updating and editing process for the 2014-2016 iteration of the catalog.  What follows is the expected timeline of the Catalog update process.  Please contact the Graduate School Catalog director, Jennifer Martin, at if you have any questions.

Click here for a helpful visual of the catalog update timeline

The Graduate School will ask graduate programs to confirm each graduate program's catalog WiscWeb CMS editor.
Jennifer Martin sent an email to all graduate coordinators and directors of graduate study (as listed in the
Graduate Program Directory) on January 13, 2014, requesting that programs identify and provide back the NetID (not password) of the administrator in the program who will have the sole responsibility/ability to update their program's catalog information (Graduate Catalog page and Minimum Degree Requirements & Satisfactory Progress chart).  Programs are asked to identify their graduate catalog editor in an email to Jennifer Martin ( by Friday, January 31, 2014.

*February - March*
Programs begin locally planning and mapping content for the Graduate School Catalog program pages.
The Graduate School advises that programs complete the following actions in order this Spring 2014 semester: 
1.  Graduate programs complete the Program Update Template to come into compliance with new Graduate School policy (extended details here).
2.  Graduate programs submit the Program Update Template to their school/college. (Each school/college has their own process and timeline for reviewing completed Program Update Templates.  If you have not been contacted by your school/college representative, please refer to the Who to Contact list to identify who to contact for guidance.)
3.  Graduate programs use their completed program update template to help assess changes needed in their Graduate Catalog program page(s) and to guide completion of the drastically revamped  "Minimum Degree Requirements & Satisfactory Progress" chart.  (Program template here; GS-policy chart here).

Content editors from early-bird programs which have completed 1-3, above, may contact the Graduate Program Catalog director, Jennifer Martin ( to begin editing their Graduate School Catalog page(s), and may submit their Minimum Degree Requirements & Satisfactory Progress chart to Jennifer Martin (

April 1
All content editors are expected to at least begin editing their Graduate School Catalog page(s) in the WiscWeb CMS and may begin to electronically submit their Minimum Degree Requirements & Satisfactory Progress chart to Jennifer Martin (
Instructions for updating within the CMS available here.

May 2
CMS Graduate School Catalog content DUE: programs must complete edits to Graduate School Catalog page(s) content and Minimum Degree Requirements & Satisfactory Progress chart.  (Program template here; GS-policy chart here)
Instructions for updating within the CMS available here.
Those programs that are not able to provide an updated Satisfactory Progress chart by the May 2 deadline will have a default satisfactory progress chart inserted into their programs' catalog pages.  Any programs that have a default satisfactory progress chart will be held to the default requirements listed.

Program-provided catalog content will be vetted by the Graduate School and submitted to University Communications.

September 2014
The 2014-2016 Graduate School Catalog will be published, live, to

See Also:

Keywords:graduate school catalog editing updating timeline 2014 2016   Doc ID:36437
Owner:Marty G.Group:VCRGE and Graduate School
Created:2014-01-09 16:38 CDTUpdated:2015-01-23 17:29 CDT
Sites:VCRGE and Graduate School
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