Blackboard Collaborate Original - Virtual Office Hours Template (UW-Madison)
How to set up a virtual office hours or a virtual instructor-student interaction space using Blackboard Collaborate.
You can set up an ongoing virtual space where you can safely discuss class and student information in an office hours setting.
Examples: office hours, consultation, grade check-in, assignment Q&A
Recommended Organization: In order to keep things simple for your students, we recommend that you set-up one ongoing web conference for your virtual office hours that runs the entire semester. Since this web conference provides space for meeting with students and discussing potentially sensitive information such as grades, we recommend that you set up the conference so students can only join as participants and not as moderators. If you need a student to use a moderator privilege, such as application sharing or file transfer, simply enable this permission once in the web conference.
Tools Needed: Whiteboard, Application Sharing, Web Tour, File Transfer, Break Out Rooms
- Setting up a Collaborative Web Conference
(Note: If you cannot find the web conferencing button it is likely because your navigation bar has been customized. To learn how to insert a link to web conferencing in your navigation bar please see This kb document)
Clicking on the "Web Conferencing" link will take you to the web conferencing homepage in your course. On the home page find and click the blue "New Conference" button.
Next, fill out the required fields (such as naming the web conference). While filling out the properties for your new web conference, make sure you set a start and end date to coincide with the length of the class.
Then, under "Advanced Properties" make sure the box next to "All attendees join as moderators" as well as "Participants have unrestricted access to resources" are unchecked.
Finally, click on the Add Attendees button. This will take you to a screen where you can add attendees. Click on the "Groups" tab and select the whole course to give every student in the course access. (Note: If you have created groups on the D2L course website, you have the option of creating Collaborate sessions for specific groups instead of for the entire class)
After you hit the blue "Add" button it will return you to the session set-up page. Double-check all your settings and click the blue "Save" button at the bottom. This will create the Collaborate session and make it available to your students. To join the conference simply click the "Join" icon to the right of the web conference's name.
- Enabling Your Student's Permissions
- Setting Up Audio and Video
- Using the Whiteboard for Notes and Information
- Sharing Files and other Applications on your Desktop
- Shared View of Websites
- Sharing Files
- Using Break Out Rooms for Privacy
For information on how to set-up and use other tools in Collaborate, please see the other Collaborate templates: Here