HS-IRBs News March 2014
Health Sciences and Minimal Risk IRBs, IRB News / Volume 6, Number 3, March 2014
Upcoming Dates for IRB for Beginners WorkshopRegistration is now open for the next sessions of the IRB for Beginners workshop. The 90-minute workshop is held in the HSLC computer lab and gives participants a first-hand view of the resources available on the HS-IRBs' website as well as basic tools and tips for the ARROW submission system. The workshop will also introduce participants to the IRB’s review process and procedures. This workshop is designed to help people who are new to the HS-IRBs review process.
This workshop is scheduled for the following dates:
Registration is required. Please email Brooke Mechelke (firstname.lastname@example.org) to reserve your spot in one of the future sessions. Space is limited.
ARROW Outage March 29th
ARROW will be offline for scheduled maintenance Saturday, March 29th from 1PM to 5PM. We apologize for any inconvenience.
Important WIRB Coverage Updates for March 21st through April 21stJackie Lee will be covering the WIRB Gateway Team from March 21st through April 21st, with emergency coverage only from April 7th through 11th. Study teams are welcome to contact Jackie with any questions about UW-Madison institutional requirements or process for reviewing WIRB submissions. Jackie can be reached at email@example.com or 608-261-1157. For WIRB IRB questions, please contact the UW's point of contact, JayLynn Geiger-Goddard, at 360-252-2493 or firstname.lastname@example.org.
During this time, study teams submitting an initial review application are asked to please invite Jackie (email@example.com) as a participant to your study in WIRB Connexus. This will allow Jackie to have access to your uploaded study materials and thus avoid any unnecessary delays during the review process.
Have Questions about Central IRBs and Studies Involving Multiple Institutions?
An increasing number of federal granting agencies are requesting or requiring the use of a central or single IRB of record. This trend reflects a similar increase in the number of studies involving collaborations among multiple institutions. The HS-IRBs office has extensive experience in establishing partnerships with IRBs across the country and is a founding member of several IRB consortia. In addition to Collaborative Research and Single IRB Review Basics resources on our website, HS-IRBs staff are available to assist study teams in addressing issues that arise with central IRBs and handling IRB reviews across multiple institutions. We are best able to assist study teams when contacted early in the planning process and before grant proposals are submitted.
If you have questions about central IRBs or IRB review for multisite or collaborative research projects, please contact Carol Pech (firstname.lastname@example.org). For assistance with community-based research projects, please contact Staci Taylor Lowe (email@example.com).
Reminder: FAQ on Continuing Review Applications + Changes of ProtocolThe HS-IRBs' office receives a lot of questions about when a continuing review should be submitted when a change of protocol also needs to be submitted. Please see I have a change of protocol and a continuing review coming up. Which should I submit first? for guidance or email firstname.lastname@example.org for assistance.
Revised Study Team Responsibilities for Studies Deferred to a Non-UW-Madison IRB
The document Study Team Responsibilities When IRB Oversight Is Ceded to an External IRB has been revised for clarity and to better address reporting requirements.
New and Improved Wisconsin IRB Consortium (WIC) WebsiteThe WIC website has been updated by its host institution, Marshfield Clinic. The updated website has several improvements including revised submission instructions for study teams, information about local requirements for each WIC institutions, and new WIC educational materials. The WIC request form also has been revised and study teams may immediately begin using the revised form. If you have questions about these changes or WIC in general, please contact Carol Pech (email@example.com).
Revised Continuing Review Process Flowchart
A revised flowchart for the continuing review process has been posted to the HS-IRBs' website. The flowchart has been revised for clarity and to reflect the 60-day time frame for submitting continuing review applications.
Questions? We're Here to Help!
Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.
- Urgent issues (e.g., subject safety concerns), please call our main line (608-263-2362) and ask to speak with the staff reviewer on call for the day. Please do NOT use email for these kinds of questions.
- General IRB questions, please call our main line (608-263-2362) to speak with the staff reviewer on call or email firstname.lastname@example.org. These are the quickest ways to get help with general questions.
- Specific questions regarding the status of your review and/or reviewer notes, please contact the staff reviewer assigned to your application.
- Help with single IRB review and reliance questions, email irbreliance.wisc.edu.
- Assistance with ARROW or technical questions, email email@example.com.
- Newsletter and other IRB updates, please sign up for the general HS-IRBs listserv by emailing firstname.lastname@example.org.
- WIRB updates, please sign up for the WIRB listsserv by emailing email@example.com with a request to be put on the list.
- Consultations: For investigators seeking assistance on a specific program or application, HS-IRBs staff are available for individual consultations. To request a consultation, complete the HS-IRBs Presentation and Consultation Request Form.
- Presentations: The HS-IRBs office is available to provide the research community with presentations and trainings on a variety of topics. To request a presentation, complete the HS-IRBs Presentation and Consultation Request Form.