This document explains how to request a refund for printer errors.
Printing problems are one of the most common issues that come to the CAE Help Desk. It can be difficult reproduce, diagnose and fix problems without information to work with. To gather as much information as possible up-front, CAE now requires submission of a print refund request form, found here: https://www.cae.wisc.edu/paper-refund-request/. While this takes slightly more time up front, it will help CAE investigate and resolve the problems more efficiently.
Filling out the Print Refund Request Form
Be sure you attach the file you were attempting to print. If that file is not attached, no refund will be given. The file that is submitted will ONLY be used to test the printer.
Below are the fields included on the request form, as well as an explanation of what is needed for each entry and/or why we need the information. The first 3 fields are very straight forward, and simply gather contact information.
- CAE login
- Email Address
- Software/program printed from:
This allows us to figure out if it is a specific program or file type that is causing the issues printing. If you are printing a PDF from learn at UW, you should state the Web browser you printed it from (Chrome, Firefox, Internet Explorer, Safari, etc), and not simply say "browser."
- Computer printed from:
This allows us to narrow down the cause to see if the problem is specific to one computer. Generally this entry should be WIN-#### or Tux-### (ex WIN-1005 or Tux-102).
- Printer attempted:
This helps us figure out if it was a hardware issue with the printer. These are normally listed in a "Building-Room-Printer" format. EX. CAE-116-duplex or EH-2324-Plotter
- Additional details:
This field should contain any other information you find necessary. Examples could be: The printer jammed when there was no one working at the Helpdesk to clear it; the printer ran out of paper when no one was around to refill it; only a few pages of my multi-page document printed; the printer had an error; the job just didn't print; etc.