WiscWeb CMS - Publishing Part 2: Publishing a Page or Site

Documents that are submitted to workflow, are ready to be published. This document will walk you through that process.

Publishing using SmartEdit

These instructions can be viewed in a separate window if you choose. See WiscWeb CMS - Publishing Your Site in SmartEdit.

Once all of your publication settings are taken care of, you can manually publish a page or multiple pages of your site easily. It is at this point you will need to determine what pages and potential subpages will need to be published.

Publishing Pages Manually in SmartEdit

  1. In SmartEdit, go to the individual page that you want to publish (or top page in a specific section that needs to be published), and click on the "Open Page" red dot in the upper left portion of the screen.

    Open Page Red Dot

  2. Right click on the active page, and select Publish Page.

    • Please Note: It is important to make certain that pages have been Submitted to Workflow and/or Released to ensure that your site will update as intended.

    Publish Menu with Open Page selected

  3. The publishing menu appears and has the following options:

    • Publish all following pages: This option will publish the page you have selected and all pages that follow it in the hierarchy. For example, if you publish the Home page, all pages submitted to workflow in the site will re-publish because the Home page is the top of the hierarchy.

    • Publish all related pages: This option will publish the page you are on and all other pages that share content (related) with that page. For example, if you have updated a text area on the Home page that is also used on the Contact Us page, both of those pages will updated with the updated text area if you choose related pages. Note: In the example, if you did NOT check related pages, the text area would be different on the two pages until you published with related pages.

    • Send email after publication to: This option will send you an email when the publish is finished. It is recommended you leave this checked. If any issues occur, you can forward the publishing report to the WiscWeb CMS team, and might help us resolve your issue more quickly.

    • Project variants available for publication: Most projects have four options available, but only two should be used. HTML is your production site, and is checked by default. HTMLtestserver is your preview site (if you have one). Verify you are publishing to the correct target before you publish so that you don't publish test pages to production by mistake.

    publishing-menu

    Choose the options you want for your publish.

  4. After setting your options, click OK at the bottom of the screen. This will initiate the publishing process for your project. There are many variables that will determine the length of wait you will have when publishing pages: number of pages publishing, number of changes on those pages, demand on server at the time of your publish (is there a queue on the server). Some publishes will take as short as 5 minutes, and could take upwards of several hours.
  5. Publishing using SmartTree

    These instructions can be viewed in a separate window if you choose. See WiscWeb CMS - Publishing Your Site in SmartTree.

    Publishing Pages Manually in SmartTree

    1. Using SmartTree, click the plus sign (+) next to Administer Project Structure.
      • If the file tree listing your pages does not appear, click the minus sign (-) next to Administer Project Structure, and then click the plus sign (+) next to Administer Project Structure.

    2. Follow this path to find the page that you're looking for:
      • Click the plus sign (+) next to Table of Contents.
      • Click the plus sign (+) next to lst_pages.
      • Under Home Page, click the plus sign (+) next to lst_navigation.
      • Within the lst_navigation section, the subpages of the Home Page will be listed.

    3. Click on the page that you are going to want to publish.

      Smart Tree Path To Page Listings

    4. On the right side of the screen, there will be an Action Menu.
    5. In the Action Menu, scroll down until you find the link for Publish Pages. Click that link. Please Note: It is important to make certain that pages have been Submitted to Workflow and/or Released to ensure that your site will update as intended.

      Action Menu Image - Publish Pages highlighted

    6. The publishing menu appears and has the following options:

      • Publish all following pages: This option will publish the page you have selected and all pages that follow it in the hierarchy. For example, if you publish the Home page, all pages submitted to workflow in the site will re-publish because the Home page is the top of the hierarchy.

      • Publish all related pages: This option will publish the page you are on and all other pages that share content (related) with that page. For example, if you have updated a text area on the Home page that is also used on the Contact Us page, both of those pages will updated with the updated text area if you choose related pages. Note: In the example, if you did NOT check related pages, the text area would be different on the two pages until you published with related pages.

      • Send email after publication to: This option will send you an email when the publish is finished. It is recommended you leave this checked. If any issues occur, you can forward the publishing report to the WiscWeb CMS team, and might help us resolve your issue more quickly.

      • Project variants available for publication: Most projects have four options available, but only two should be used. HTML is your production site, and is checked by default. HTMLtestserver is your preview site (if you have one). Verify you are publishing to the correct target before you publish so that you don't publish test pages to production by mistake.

      publishing-menu

      Choose the options you want for your publish.

    7. After setting your options, click OK at the bottom of the screen. This will initiate the publishing process for your project. There are many variables that will determine the length of wait you will have when publishing pages: number of pages publishing, number of changes on those pages, demand on server at the time of your publish (is there a queue on the server). Some publishes will take as short as 5 minutes, and could take upwards of several hours.



Keywords:live related following html testserver   Doc ID:38946
Owner:Ryan H.Group:WiscWeb CMS
Created:2014-04-03 09:36 CDTUpdated:2014-12-02 12:34 CDT
Sites:DoIT Help Desk, WiscWeb CMS
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