Office 365 (Apple Calendar 10.9) - Invite a contact to an event

Best Effort Support Only

This document contains instructions on using a non-Microsoft email client, such as Apple Mail or Thunderbird. Microsoft does not recommend these clients for use with Office 365, and there are often significant limitations in client functionality as a result.

Because of this, the DoIT Help Desk is only able to offer best effort support for these clients, and certain issues may require the use of a Microsoft client in order to be resolved. For more information on Office 365 client support, please see: Office 365 - Which clients/protocols will be supported?.

This document explains two ways in which you can invite a contact to a new or existing event in Apple Calendar for OS X 10.9. Unlike previous versions of OS X, it is not possible in OS X 10.9 to invite a contact to a meeting directly from the Apple Contacts application.

Adding invitees from the calendar event info panel

  1. Open Apple Calendar and create a New Event. You can do this by double clicking on the desired event date on your calendar or by right-clicking on the date and selecting New Event. A floating info panel will appear into which you can add your event details. If the event has already been created, simply double click on it to open the info panel.

  2. After adding/updating your event title and details (if necessary), click on the Add Invitees field.

    Add Invitees selection

  3. Start typing the name or email address of an invitee you would like to add to the event. If the invitee is in your calendar system contacts or your Apple Contacts, his/her name and email address should auto-complete as you type. Hit Enter/Return on your keyboard to add the name to the event's invitees list.

  4. Click Add Invitees again if you would like to add more.

    Add Invitees selection

  5. Once your list of invitees is complete, click Send to send the event invitations.

    send button

  6. If your invitations fail to send, a dialogue box will appear to alert you. Invitees' attendance responses will appear to the left of their names in the invitees list.

Adding invitees from the calendar address panel

  1. Open Apple Calendar. From the Calendar menu bar at the top of the screen, select Window and then click on Address Panel. The address panel will open up in a separate window next to the calendar.

  2. On your calendar, double-click on the desired event to open its info panel.

  3. From the "Group" column on the left of the address panel, select the address book from which you would like to invite a contact. You will see the list of that address book's contacts in the right column under "Name" and "Email".

    addresses screen

  4. From the "Name" and "Email" column on the right, simply click-and-hold on a contact and drag it over to the info panel. Drop the contact anywhere on the info panel to add him/her as an invitee. Dragging a contact from the address panel to a date on the calendar will simply prompt the creation of a new meeting with that contact.

  5. Click Send when you are ready to send your invitations.

    send button

  6. If your invitations fail to send, a dialogue box will appear to alert you. Invitees' attendance responses will appear to the left of their names in the invitees list.




Keywords:microsoft office365 o365 apple calendar mac osx "os x" 10.9 invite contact event attendee invitee invitation mavericks o365   Doc ID:39249
Owner:Leah S.Group:DoIT Help Desk
Created:2014-04-17 14:22 CDTUpdated:2015-09-11 12:40 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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