This document demonstrates how to fix errors on the UW_HR_OVERMAX_UNDERMIN query on the Workflow Exception Dashboard. Errors occur when base rates are entered into HRS that are either under the minimum or over the maximum authorized salary range for the particular Job Code. Employees with rates over or under the range where the appropriate check box is unchecked will appear. Those who have a rate within the range and the checkbox is incorrectly checked will also appear on the WED.

Procedure At-a-Glance

Category: HR Hiring Process
Audience: HR Campus Administrators
Overarching Process: Hire/Rehire
Navigation: Workforce Administration > Job Information > Job Data > UW Custom tab
Jump to Procedure Steps (below)

General Description

PeopleSoft will provide a soft warning only when HR Administrators enter a salary that is either higher than the approved maximum salary for a Job Code, or below the minimum for the salary range of a Job Code.  There are times when it is appropriate for the salary to be outside the range, so a hard stop in HRS is not feasible.  Therefore a report is needed to identify these individuals so that the UnderMin or OverMax radio button can be checked if the salary is approved to be outside the range or if the salary is in error, allow the HR Administrator to make the appropriate change prior to the payroll running.

Employees listed on this report may need to have their Job Data updated to correctly reflect their proper compensation rate or to correctly update either the Over Max or Under Min checkbox by inserting a sequenced row on Job Data using the same Effective Date as the rate over the maximum or under the minimum situation occurred. This may require correction mode, if subsequent rows exist.  In these instances, a ticket will need to be opened and assigned to UWSC for correction.

Process Inputs

  • Error Listing contains Employees who:
    • Have a salary that is above the maximum for the salary range of the Job Code OR
    • Have a salary that is below the minimum for the salary range of the Job Code
  • Credentialed Users will either make the necessary pay rate change in HRS, or if the salary is appropriate, open a ticket to the UW Service Center to approve and check the appropriate box on JOB.  If the salary change is made in HRS, the HR Administrator will mark the employee completed on the WED.  If a ticket is opened to UW Service Center, the HR Administrator will mark the WiscIT checkbox on the WED.

Process Outputs

  • Employee has the appropriate check box checked for either over the maximum or under the minimum base rate, OR the appropriate base rate change has been made.
  • Employee falls off the WED Error Query the following business day.

Process Considerations

  • The WED is available for credentialed users ONLY and is based on current security roles. Queries will be viewable only if a credentialed User has the ability to fix the errors.
  • The HR Job Data Update role can change the Under Min checkbox for LTEs. The HR Job Data Over Max Update role is required to change the Over Max checkbox and the Under Min checkbox for all other Empl Classes. 


  • Employees with a Pay Basis of "L" or "N" are not included in this query.

Procedure Steps

To perform this procedure, please follow these steps:

  1. Log into HRS and WED Error Queries appear to the right of the Main Menu.

  2. Error Queries appear based on your current security and if there are errors to fix.

  3. Overmax_Undermin_WED.png

To filter the results of the Error Query list further, options appear below.


Module = Cast net by specific functional group queries
Priority = All queries by default are sorted High, Medium, Low
Business Unit = filter by campus
DeptID = filter by specific Dept ID (must enter full alpha + six digit code)
DeptID(like) = filter by a partial Dept ID to capture larger net at the division level or multiple departments.


  • Note - there are additional filters available to narrow your list: Business Unit, DeptID (1), DeptID - Like (2), Show Claimed, Show Completed.

Click the 'Check to Claim' check box and your name will appear in the Claimed By section with the date and time noted.


Click on the Link to Correct hyperlink next to the employee you are working with. 


You will automatically be taken to the employee's salary page on JOB where the box is unchecked.


Click on the Compensation tab and review the salary for accuracy.  If a data entry error has occurred and the salary is not correct, add a row to JOB to correct the salary by following steps under KB 17791.    If the base rate of pay was changed and the error has been fixed, Click the Home Hyperlink to return to the main WED page. 


Mark the error “Completed” on the WED page.  


If the salary is correct, click the Home hyperlink to return to the main WED page.


Open a WiscIT and assign it to the appropriate UW Service Center Affinity Group to review, approve, and check the appropriate box on your behalf.  Then mark the WiscIT box on the WED.  Note: checking the WiscIT box on the WED does NOT automatically open a ticket for you.  You will need to navigate to Cherwell and enter a WiscIT and assign it to your UWSC Affinity Group.  If the error required a WiscIT to fix, leave the completed check box unchecked.


Navigate back to the WED page by clicking on the “Home” link at the top right of your screen:


Once the error has been fixed in the system (either salary has been changed or appropriate check box checked), the employee will fall off the WED report the next business day. 

Keywords:Over Maximum, Under Minimum, LTE, FTE, Salary, Minimum Salary, Maximum Salary, Salary Grade, Salary Plan, Salary Range, WED, Workflow Exception, base rate, Dashboard, Pagelet, hourly rate, hourly, Over the Maximum, Under the Minimum, Range, Monthly Rate, Annual Rate, 9M Rate, JOB Data, HR,   Doc ID:40203
Owner:Tami E.Group:Human Resource System (HRS)
Created:2014-05-21 14:08 CDTUpdated:2016-06-24 09:43 CDT
Sites:Human Resource System (HRS)
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