Office 365 (Outlook 2011) - Create and add an email message signature

The following steps will show you how to create and add a signature to your emails in Outlook 2011 for Mac.

If you use Outlook Web App, you will also need to create and add your signature there as well: Office 365 (Outlook on the web) - Create and add an email message signature.

  1. Open Outlook.
  2. Click Outlook on the menu and select Preferences.

    Click Preferences in the Outlook menu.

  3. Open Signatures.

    Open Signatures

  4. Click on the plus sign [+] on the bottom left corner.

    Click Plus on Bottom Left Corner

  5. Double-click Untitled to rename it, for example, to Bucky Badger.

    Double Click Untitled to Rename

  6. Click to check the box next to the name you specified (in this case, "Bucky Badger").

    Click Check Box Next to Renamed Name

  7. On the right hand side, type your signature. You can format your signature by clicking on the Format menu and then altering the signature to your liking.

    Type your signature - use format option in menu to format

  8. Once you are done, click the Default Signatures button to make the signature you just created to be your default signature.

    Default Signatures is located in the lower left-hand corner.

  9. In the window, select your email account.

  10. In the Default Signature click on the drop down arrow and select "My Signature" or the name of the signature you have created in step 5.

    Click drop down in Default Signature and select your signature

  11. Click OK.
  12. Close the Signature window.

Adding a picture to your signature:

  1. Open Word and type your signature.  You can also format your signature any way you'd like.
  2. Insert your picture by clicking on Picture, which is located under Insert on the Home tab.

    Insert Picture by Clicking Picture then Picture from File

  3. Select Picture from File.

    select picture from file

  4. Navigate to the picture you want to add to your signature on your computer.  In this case, it's on the desktop.  When you find it, select it and then click Insert.

    Navigate to Picture Location and Select

  5. Your picture should now display in your Word document.  Resize the picture to your liking.

    Picture should display - resize as needed

  6. Press Command A to highlight your signature and then press Command C to copy it.
  7. Open Outlook.
  8. Click Outlook then Preferences.
  9. Open Signatures.
  10. Select your signature name.
  11. On the left hand side, press Command V to paste your signature.
  12. Press Command A to highlight your signature and then press Command C to copy it.
  13. Open Outlook.
  14. Click Outlook then Preferences.
  15. Open Signature.
  16. Select your signature name.
  17. On the right-hand side, press Command V to paste your signature.

    Select your signature name and paste with Command V

Keywords:outlook create creating signature signatures microsoft office365 o365 apple adding signatures sign signing   Doc ID:41410
Owner:Ara M.Group:Office 365
Created:2014-06-24 12:54 CDTUpdated:2016-06-10 11:02 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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