HLC FAQ: 8. Implementation: Program Changes
a. Our program completed the HLC template and updated content for the 2014-16 Graduate Catalog. However, now our program is interested in making additional curricular or policy changes to our program. What is the process for those changes (after May 1, 2014)?
Changes in the policies documented in the Graduate Catalog or any changes to program curricula should be approved by the program’s Executive Committee (or equivalent body) and by the relevant school/college Academic Planning Council or Curriculum Committee. Each school/college handles this process differently. Some formally review all such requests for a vote at a school/college-level governance body; while others simply want school/college academic planners to be notified. Contact your school/college academic planners for the process in your school/college.
Regardless of the process in your school/college, the Graduate School requires notification of any changes in program curricula. The Graduate School has these minimum expectations:
• evidence that the changes have been approved by the program’s Executive Committee,
• school/college academic planners have acknowledged receipt/approval of the changes,
• a proposed effective date of changes,
• whether changes apply to all or new students, and
• a proposed communication and implementation plan (including how changes will be tracked).
The Graduate School verifies that proposed changes comply with Graduate School policies, shares changes with relevant Graduate School staff, informs programs of feasibility and any implications, and offers best practices. The Graduate School will also remind programs to be mindful of their proposed changes in their next program review and advice on the timing of updates to their Graduate Catalog program pages.