BN - Looking up Prior WRS Service in ETFOne

To determine if an employee has Previous WRS State or Local Service, HR Administrators and/or Benefit Administrators need to look up potential new hires and rehires in the Employee Trust Funds (ETF) One Net system.

Procedure At-A-Glance
Category: WRS Eligibility
Audience: Institution Benefit Administrators; UW Service Center
Overarching Process: Benefits
Jump To:

General Description

Employees who have previous WRS Service may be eligible to waive all or part of their waiting periods for specific benefits such as State Group Health, Income Continuation, and State Group Life.  Employees who are rehired after retiring from a WRS participating employer may or may not be eligible for specific benefit plans based on a variety of factors. 

Process Inputs
  • Employee's Social Security Number

Process Outputs

  • Prior WRS State and/or Local Service
  • Rehired Annuitant Status
  • Separation Benefit Information

Process Considerations

  • Employees that appear on the New Hire Hold Report will need their prior WRS service determined before making the appropriate entries in HRS.

Procedure Steps

To perform this procedure, please follow these steps:

    1.  Look up an employee's Social Security Number in HRS by navigating to:  Workforce Administration > Personal Information > Modify a Person

Modify a Person 1.png

    2.  Note the employee's Social Security Number from the Biographical Details Tab.
Modify A Person 2.png    

    3.  Open an Internet browser and type the following URL or click here to access the ETF One Net site:
          and you will be brought to the following screen.

    4.  Click the link for Previous Service and Benefit Inquiry

      5.  The following Login screen will be displayed.  Enter your User ID and Password and click the Login button to submit.  (Note:  If you are not authorized to access the ETF One
            Net system, you will need to open a ticket with the UW Service Center to make this inquiry on your behalf or you may contact ETF directly.)

     6.  Select the radio button for State Employer and click the Submit button.

     7.  You will be directed to the following screen where you will enter the Social Security Number for the employee you wish to hire and click the Inquire button.

      8.  If the employee exists in the ETF One Net system, the fields for Previous Service, Retirement Annuity Information, Lump Sum, and Credible Service sections will be filled in
           with the information needed to determine if the employee had Previous Service under Local or State employers, and/or if they qualify as a rehired annuitant.

     9.  This information should then be entered on the hire row of the Benefits Tab of Job Data: Workforce Administration > Job Information > Job Data. If you do not have security to enter this information, please open a ticket and assign it to your AG Group at the UW Service Center. 

Related Policies

Related KB Documents

Related Forms

Keywords:Employee Trust Funds, Previous WRS Service, Prior WRS Service, Wisconsin Retirement System, 0, 12, 10, State Group Health, WRS, New Hire Hold, ETFOne, ETF, Benefit Service Date,   Doc ID:41925
Owner:Samantha Q.Group:Human Resource System (HRS)
Created:2014-07-17 09:57 CDTUpdated:2016-09-23 09:49 CDT
Sites:Human Resource System (HRS)
Feedback:  0   0