UW-Madison Google Apps - Usage Guidelines

Welcome to UW-Madison Google Apps. We are excited to offer you this service, and hope you will find it beneficial in your studies and/or university employment. As you log in for the first time, we want you to be aware of some of the rules and expectations for use. In addition to the computer use terms you agreed to when you activated your NetID, there are some additional rules for use of UW-Madison Google Apps.

By logging in and using UW-Madison Google Apps, you agree to adhere to the following usage guidelines:

I. Responsible Use for UW-Madison Computing

Individuals using this, and all other UW-Madison computing services, are required to:

II. UW-Madison Google Apps Use

UW-Madison Google Apps is available only to UW-Madison students, faculty and staff with an active NetID. Authorized users are subject to the following additional requirements:

  • Maintain the integrity of your data files, including performing regular back-ups. Do not rely on Google or UW-Madison to back-up your data. UW-Madison is not responsible for lost data.
  • Comply with campus policies regarding UW-Madison's intellectual property.
  • While you can access many Google Apps with your UW-Madison account, only Google Drive (includes Docs, Spreadsheets, Presentations, and Forms), Sites, Groups, Contacts, Hangouts, and Calendar are protected by the Google Apps for Education terms of service.
  • Exercise caution when sharing documents with non-UW-Madison users. UW-Madison Google Apps is covered by the Google Apps for Education terms of service, which states that Google asserts no ownership or use rights; however, non-UW-Madison users may be subject to different Terms of Service. UW-Madison users, therefore, should know: 1) who they are sharing their intellectual property (IP) with and 2) be confident that these users will safeguard the IP.
  • Adhere to UW-Madison policies regarding retention of course-related materials, where appropriate.
  • Remove content prior to leaving UW-Madison. User accounts will be purged, according to existing campus procedures. Once an account is purged, users will no longer have access to content.

III. Privacy Statement

UW-Madison respects the legitimate privacy interests of UW-Madison Google Apps users within appropriate limits for educational, ethical and legal reasons, subject to the following:

  • UW-Madison administrators will monitor UW-Madison Google Apps for system management and security purposes.
  • If you are employed by the University, any documents you save or publish in UW-Madison Google Apps may be subject to the Wisconsin Public Records Act. For more information on the Records Management, please go to: http://www.library.wisc.edu/archives/records-management/
  • Any document you save or publish in UW-Madison Google Apps may be subject to privacy laws, such as FERPA and HIPAA.

IV. Enforcement

  • User access may be suspended and/or terminated to address potential violations of the usage guidelines, University policies, and/or State or Federal law.
  • If the University receives a credible report that a violation has occurred, or if, in the course of managing the service, discovers evidence of a violation, then the matter will be referred for investigation, University disciplinary action, and/or criminal prosecution.
  • Complaints that specific material violates the law or University policy should be reported to Badger Incident Response Team (BadgIRT).
  • The Usage Guidelines may change without notification. Users should check this document periodically to ensure they remain in compliance.

V. Links to Related Documents




Keywords:google apps tos terms service responsible use privacy statement enforcement ferpa hipaa copyright credentials authorized uw-madison university of wisconsin wisc   Doc ID:42187
Owner:Christina G.Group:Google Apps
Created:2014-07-23 15:13 CDTUpdated:2016-04-25 16:18 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Google Apps
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