HS-IRBs News September 2014
Health Sciences and Minimal Risk IRBs, IRB News / Volume 6, Number 9, September 2014
HS-IRBs Staffing Updates
A couple HS IRBs staff members have recently taken on new roles in the office:
- New MR IRB Staff Reviewer: Chelsea Dahmen, previously the ARROW specialist, has accepted a position as a staff reviewer primarily supporting the MR IRB. Chelsea has previously provided review support for exemptions and some MR IRB applications. Chelsea will continue to support the ARROW helpline along with others in the office.
- New IRB Facilitator: Brandy Stoffel, previously a reviewer for expedited initial reviews and WIRB team member, has accepted a new position in the office, called an IRB facilitator. Brandy will support the Inner City Asthma Consortium (ICAC) in its central IRB efforts and also will be involved in the rapidly increasing number of IRB reliance agreements and consortia in which the HS-IRBs participate.
We congratulate both Chelsea and Brandy on their new positions!
Last 2014 Sessions of the IRB for Beginners Workshops
The HS IRBs office is offering IRB for Beginners Workshops. The 90-minute workshops will be held in the HSLC computer lab and will give participants a first-hand view of the resources available on the HS-IRBs website as well as basic tools and tips for the ARROW electronic application submission system. The workshop will also introduce participants to the IRB’s review process and procedures. This workshop is designed to help people who are new to the HS-IRBs review process.
This workshop is scheduled for the following dates:
Tuesday, December 9th 9:30-11:00 AM (HSLC Room 2121)
Wednesday, December 10th 2:00-3:30 PM (HSLC Room 2121)
Registration is required. Please email Brooke Mechelke at bmechelke@medicine.wisc.edu to reserve your spot in one of the future sessions. Space is limited.
Tips for Listing Study Team Members in ARROW
Study teams often have questions about who to list as study team members in the IRB application as well as who can create and submit applications in ARROW. Please keep the following tips in mind when listing study team members:
* All study team members listed in the IRB application must complete human subjects research training (also called CITI training). The HS and MR IRBs will accept biomedical, socio-behaviorial, or VA human subjects training for non-VA protocols. Study team members on VA protocols must complete VA human subjects training. For more information on completing training, see Instructions for Completing CITI Human Participants Research Training.
*For more information on who needs to be listed as a study team member on the IRB application, see Key Personnel Guidance.
*Only people listed as PIs and points of contact can create or submit applications in ARROW (including changes of protocol, continuing reviews, etc.). Study team members with edit-access to the application who are not listed as PIs or points of contact cannot create or submit new applications in ARROW. For more information, see Listing Study Team Members in the Application .
Using Box to Store Research Data
Many investigators have begun using UW-Madison’s Box service for purposes of online file storage and collaboration of research data. While Box can be a valuable tool for these purposes, the university currently has some restrictions in place for what can be stored in Box. If you are considering using Box to store your human subjects research data, please work with your departmental IT staff or DoIT to ensure that your use is appropriate under university guidelines. In addition, if you have questions on how to describe the use of Box in your IRB application, please contact the Health Sciences IRB’s Office for assistance.
Reminder: UW-Madison NetID Now Required for Human Subjects Research Training/CITI Course
A UW-Madison netID is now required to take the UW-Madison social-behavioral and biomedical human subjects research training courses, also known as CITI. This requirement will help reduce delays during review process that can occur when a study team member has taken the training without using a netID. Please send any questions or concerns about this change to the campus Human Research Protection Program (hrpp@@grad.wisc.edu).
Questions? We're Here to Help!
Whether you have a question about a specific protocol, a general question about the submission process, or need clarification about research policy, we have several ways you can reach us.
- Urgent issues (e.g., subject safety concerns), please call our main line (608-263-2362) and ask to speak with the staff reviewer on call for the day. Please do NOT use email for these kinds of questions.
- General IRB questions, please call our main line (608-263-2362) to speak with the staff reviewer on call or email asktheirb@medicine.wisc.edu. These are the quickest ways to get help with general questions.
- Specific questions regarding the status of your review and/or reviewer notes, please contact the staff reviewer assigned to your application.
- Help with single IRB review and reliance questions, email irbreliance.wisc.edu.
- Assistance with ARROW or technical questions, email askarrowirb@medicine.wisc.edu.
- Newsletter and other IRB updates, please sign up for the general HS-IRBs listserv by emailing join-hs_irbs_announcements@lists.wisc.edu.
- WIRB updates, please sign up for the WIRB listsserv by emailing submitwirb@medicine.wisc.edu with a request to be put on the list.
- Consultations: For investigators seeking assistance on a specific program or application, HS-IRBs staff are available for individual consultations. To request a consultation, complete the HS-IRBs Presentation and Consultation Request Form.
- Presentations: The HS-IRBs office is available to provide the research community with presentations and trainings on a variety of topics. To request a presentation, complete the HS-IRBs Presentation and Consultation Request Form.