Costs Per Enrollee
After Default Costs are set for a program, the user can move through the cost estimates, editing the defaults or leaving them as entered.
When an estimated participant number is entered in the Financial Calculator box, the system will calculate per participant cost totals for you. In the example below, 30 participants is entered in the "Projected Enrollment" box. The Default Cost estimates have been entered with $15 to be spent per participant on Materials/Handouts; $10 per participant on Meals/Food Service; $1.50 per participant is estimated to be spent on Credit Card Charges; $7.25 is charged per participant by Extension Registration Services. The total cost per Enrollee is $33.75 and the system calculates the total estimated cost to be: $1012.50.
In this screen you will see totals in the gray boxes that are summaries of the numbers entered in the "Presenters" screen. You cannot edit the grayed boxes. If you want to make changes, they need to be made in the "Presenters" screen. You can add estimates for Coordinator, Travel & Expense and "Other Pay.." if you wish. The total at the bottom with recalculate as you enter numbers. There is also a box on this screen to make notes about entries to provide a reviewer with additional information about entries. An example would be: "$300 is added in Coordinator Travel and Expense for mileage to and from Conference site."
On this screen you see boxes to enter estimates for various marketing costs. These boxes are populated by the actual numbers from the cloned source. The total at the bottom will refresh as you enter edit the numbers, add or change entries and to the Total Direct Costs box in the Financial Calculator. A sample of this screen appears below.
The final screen in the Program Costs tab in the AV/Materials/Space screen. This is a long list of possible cost categories that are populated by the cloned source actuals. This list is populated by cost types. Cost types are created under the main screen Finance Tab and Cost Types in the second line. As you enter edit the costs on this screen, the total at the bottom is refreshed as well as the Financial Calculator at the left.
The final step is to save and print the form.