Telephone Funding Change Form Information
Telephone services are paid for using an SFS funding string. We need to know the Fund, Department ID, Program Code and Project/Grant (if used). DoIT Voice Services serves UW-Madison, UW-System, UW Colleges and UW Extension. Therefore, we also need to your business unit. The business unit codes (formerly known as Campus Codes) are as follows:
How to change the funding being used to pay for telephone lines.
- A - Madison
- R - Colleges
- T - Extension
- Y or W - System
To change the funding for telephone lines, please use our online Telephone Funding Change form. You can change funding for any future billing. To change any past charges, please use the Cost Transfer Tool. If you would like to change all phone numbers from one funding to the same new funding, you can use a printable form and type ALL in the telephone number field rather than listing each number individually. The printable form can be downloaded here: Printable_Funding_Change.pdf
Please note that Voice Services charges for services provided in the previous month. For example, you will be charged for your October calls and services in November. We do not receive our invoice from our vendors until after the month closes. If you want your funding change to be for the October services (that will be charged to your GL account in November), please choose the effective month as October. Funding changes need to be received by the 10th of the month following the effective month. For example, changes effective October must be received by November 10.
A single line cannot have multiple funding strings except that a centrex phone line can have one funding for rental (charged annually) and voice mail charges and another for monthly usage. If you would like to split a line between two cost centers, we recommend that you pay the first six months on one cost center and then change the funding for the second six months.