Office 365 (Outlook 2016 for Mac) - Reply to or forward an email message

NOTE: This document applies to Outlook 2016 for Mac, released in late 2015. For information about how to complete this task using the previous version of Outlook available for Mac, see: Office 365 (Outlook 2011) - Reply to or forward an email message
When you reply to an email message, the sender of the original message is automatically added in the To box. Similarly, when you use Reply All, a message is created and addressed to the sender and any additional recipients of the original message. Whichever you choose, you can change the recipients in the To, Cc, and Bcc boxes.

When you forward a message, the To, Cc, and Bcc boxes are empty and you must enter at least one recipient.


Reply to the sender or other recipients

You can reply to only the sender of a message, or any combination of people who appear on the To and Cc lines. You can also add new recipients.

  1. On the Home or Message tab, click Reply or Reply All.

    Home or Message tab - showing reply or reply all actions

     Note   The name of the tab depends on whether the message is selected in the message list or opened in its own window.

    To remove a name from the To and Cc lines, click the name and then press DELETE. To add a recipient, click in the To, Cc or Bcc box and enter the recipient.

    Cc is shorthand for carbon copy. If you add a recipient to this box in an Outlook email message, a copy of the message is sent to that recipient, and the recipient's name is visible to other recipients of the message.

    Bcc is shorthand for blind carbon copy. If you add a recipient to this box in an email message, a copy of the message is sent to that recipient, and the recipient's name isn't visible to other recipients of the message. If the Bcc box isn't visible when you create a message, you can add it by clicking the Options tab, and then in the Show Fields group, click Bcc.

  2. Compose your message.
  3. Click Send.

     Tip   Use discretion when you click Reply All, especially when there are distribution lists or many recipients on your reply. It's often better to use Reply and then add only necessary recipients, or use Reply All, but remove unnecessary recipients and distribution lists.

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Forward a message

When you forward a message, the message includes any attachments that were included with the original message. To include additional attachments, see Office 365 (Outlook 2016 for Mac) - Attach a file or a folder to a message.

  1. On the Home or Message tab, in the Respond group, click Forward.

    Home or Message tab - showing respond or forward actions

     Note   The name of the tab depends on whether the message is selected in the message list or opened in its own window.

  2. Enter recipients in the To, Cc, or Bcc boxes.

    Cc is shorthand for carbon copy. If you add a recipient to this box in an Outlook email message, a copy of the message is sent to that recipient, and the recipient's name is visible to other recipients of the message.

    Bcc is shorthand for blind carbon copy. If you add a recipient to this box in an email message, a copy of the message is sent to that recipient, and the recipient's name isn't visible to other recipients of the message. If the Bcc box isn't visible when you create a message, you can add it by clicking the Options tab, then click Bcc button.

  3. Compose your message.
  4. Click Send.

 Tip   If you want to forward two or more messages to the same recipients as one message, click one of the messages, press COMMAND, and then click each additional message. On the Home tab, click Forward. Each message is forwarded as attachments in a new message.

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See Also:




Keywords:microsoft mac apple office o365 web client outlook 15 help mail calendaring overview create write respond reply forward messages   Doc ID:45119
Owner:Ara M.Group:Office 365
Created:2014-11-20 10:25 CDTUpdated:2015-11-10 09:22 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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