Office 365 (Outlook 2016 for Mac) - Format a Message

NOTE: This document applies to Outlook 2016 for Mac, released in late 2015. For information about how to complete this task using the previous version of Outlook available for Mac, see: Office 365 (Outlook 2011) - Format a Message
This document describes the various message formatting options available in Outlook 2016 for Mac.

When you open a message window, you see the following menu:

font and style menu within message window

It allows you to change to following formatting options:

  • Font type
  • Font size
  • Text markup (bold, italics, underline)
  • Text highlight/background color
  • Text color
  • Text alignment
  • Bullets and numbering
  • Text Indentation

You can also access these settings by using the "Format" menu bar selection:

format menu bar selection

If this section is grayed out, you are currently composing in Plain Text format. If you want to add formatting to your message, you will need to send the message in HTML format.

  • To switch from Plain Text to HTML format as you are composing an email message, go to the Options tab, the move the slider from Plain Text to HTML.

    options tab - switching between text and html

    Note: Switching from HTML to Plain Text format will cause you to lose any existing formatting in your message.

  • If you want to be able to be able to add formatting to all your messages, you can set Outlook to send messages in HTML by default. To change the default setting for any new message you compose:

    1. Go to the Outlook menu, then select Preference.

    2. Select Composing from within the Email section..

    3. Place a checkmark within the Compose messages in HTML by default check box under Format and account section.




Keywords:microsoft office365 o365 formatting markup html rich plain text rtf style font insert image file color alignment bulleting indentation o365 highlight textsize 2015 15 apple mac   Doc ID:45123
Owner:Ara M.Group:Office 365
Created:2014-11-20 11:07 CDTUpdated:2016-01-19 09:42 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
Feedback:  0   4