Office 365 (Outlook 2016 for Mac) - Customize Outlook Window

NOTE: This document applies to Outlook 2016 for Mac, released in late 2015. For information about how to complete this task using the previous version of Outlook available for Mac, see: Document 31923 is unavailable at this time.

This document describes how to customize and organize Outlook windows. For example, to create more space to see your mail and calendar items, you can hide some elements. Within each view you can also move, add, remove, or re-size columns so that information is presented in the way that you want to see it.

Customize Outlook Window

This illustration shows the main elements of the Outlook window labeled 1-6.

Main Elements

  1. Toolbar
  2. Ribbon
  3. Navigation Pane
  4. View switcher
  5. Item List
  6. Reading Pane

Minimize or expand the ribbon

You can minimize the ribbon so that only tabs appear.

  • On the right side of the ribbon click. minimize ribbon

Turn off the Unified Inbox

By default, the Outlook folder list (folder list: The list of your mail folders visible in the navigation pane, which is the pane on the left side of the main Outlook window. The folder list is only visible in Mail view.) groups similar folders, such as inboxes, from all your mail and Microsoft Exchange accounts. This feature can make it easier to read all your messages at one time, without having to move around between mail folders. If you want, you can turn off this feature so that each account and all its folders are separated in the folder list.

  1. On the Outlook menu, click Preferences.
  2. Under Personal Settings, click General.
  3. Under Folder list, clear the Group similar folders, such as inboxes, from different accounts check box.

Change the text size for the item list

Important: This feature/action is currently not available. Microsoft is aware of the issue.

  1. On the Outlook menu, click Preferences.
  2. Under Personal Settings, click Fonts.
  3. Under Item lists, on the Font size pop-up menu, click an option.

Change the sort order in the item list

  • On the Organize tab, click Arrange By, and then select the desired sort option

Reposition or hide the reading pane

The reading pane can be positioned on the right of the Outlook window, below the item list, or hidden.

  • On the Organize tab, click Reading Pane, and then click an option.

Change the size of text for messages in the reading pane.

  1. Go to an e-mail as if you were going to read it.
  2. Click the Format menu, click Increase Font Size or Decrease Font Size.

Keywords:office 365 0365 microsoft o365 customize change configure outlook 2016 for mac window view setting   Doc ID:45286
Owner:Ara M.Group:Office 365
Created:2014-11-25 15:00 CDTUpdated:2017-06-08 13:23 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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