Office 365 (Outlook 2016 for Mac) - Edit a rule

NOTE: This document applies to Outlook 2016 for Mac, released in late 2015. For information about how to complete this task using the previous version of Outlook available for Mac, see: Office 365 (Outlook 2011) - Edit a rule

You can edit individual rules, delete rules, and change the order in which rules are run. Also, if you want to stop a rule from running without deleting the rule, you can turn off the rule.

  1. On the Tools menu, click Rules.
  2. Tools menu - Rules... selection

  3. In the left pane of the Rules dialog box, click the Office 365 account for the rule that you want to edit, and then select the appropriate rule.
  4. Rules screen - account/rule selection

    If you want to see what type of account you have, follow the directions below:

    • In the Rules dialog box, click Show All, and then under Personal Settings, click Accounts.
    • In the left pane of the Accounts dialog box, click the account.The account type appears under the account description. In this example, the account is a Office 365 account.
    • account type screen

    • To return to the Rules dialog box, click Show All, and then under E-mail, click Rules.

To do any of the following, double-click the desired rule to edit it:

Edit or rename a rule Double-click the rule, and then make the changes that you want.
Turn off a rule Clear the Enabled check box next to the rule.
Delete a rule Click the rule, and then click "Delete -"
Change the order in which the rules are run Click a rule and then click Move Up or Move Down.
Note: Rules run in the order in which they appear in the list.  The rule at the top of the list runs first.

  • Rules saved on the Exchange server are always run before rules saved on your computer. To create or edit rules based on the Exchange server, you must have a Office 365/Microsoft Exchange account. For more information, see Server-based rules versus On My Computer rules.
  • If you have an Exchange account, some rules that were created in Outlook for Windows or Outlook on the web may not be editable in Outlook 2016 for Mac. To edit these rules, use Outlook for Windows or Outlook on the web.

Additional resources

The rule I created does not work

See Also:

Keywords:microsoft office 365 2015 client outlook help mail calendaring overview messages searching rules filters edit delete o365 mac filtering inbox   Doc ID:45316
Owner:Ara M.Group:Office 365
Created:2014-11-26 15:12 CDTUpdated:2015-11-17 13:33 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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