L&S Pre-Award: Proposal preparation and submission
This documents contains step by step instructions for submitting grant proposals in the College of Letters & Science.
Submitting Proposals
Faculty and staff must submit proposals through RAMP.
L&S Proposal Steps current as of January 2025
Process Chart for Submitting Proposals to External Sponsors Through L&S
| What | Who | When | How |
|---|---|---|---|
| Find/select an announcement/RFP | PI | Early is good | Grants.gov or other search engine |
| Inform department support staff that a submission is planned | PI | Right away | |
| Create a RAMP record | PI or Dept. | Right away | |
| Write/Build proposal | PI | Check solicitation and/or e-submission system for most efficient methods | |
| Write/Build budget RSP Budget Tools |
PI or Dept. | Options:
|
|
| Get budget pre-approved by the division (L&S)* | PI or Dept. sends to division | Prefer at least 3-5 days prior to deadline | Create a RAMP APPROVAL – request “Division Budget Review” – include any unusual details, budget location (if not in attachments) in the comments field |
| Make sure RAMP record has all required information, signatures and approvals | PI Dept. Division | Prefer at least 2-4 days prior to deadline | Create a RAMP APPROVAL of type "CHAIR approval" Use "Request PI Signature" hyperlink at the top left of the "General" tab to request PI Signature |
| Route the RAMP record to Division 48/L&S* | PI Dept. | Prefer 1-2 days prior to deadline | ROUTE to DIVISION 48 when ready Division will sign, ROUTE to RSP/SPO at the appropriate time |
| Take correct steps for submission of proposal to funding agency | PI Dept. Division RSP |
Play it safe: 3-5 days prior to deadline | Options:
|
| Ensure proper submittal of proposal by division and/or RSP | PI Dept. Division | On/before deadline |
|
*DIVISION 48 pre-award contacts are Kelly Mallon and Sheila Hayden
See Also
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