UW Madison Box - Types of Shared Links
This document describes the difference between a standard Box shared link and a direct link to a Box file.
Box shared links are an easy, effective way to share files with a large number of people, and they are especially useful when you want to share a file with someone who doesn't have a Box account. There are two types of shared links available to use, depending on how you would like the file to be accessed.
Standard Shared Link
For a single file, a standard Box shared link will load the file in a web browser in preview mode, provided the file type is supported for Box preview. The possessor of the link will also be able to download the file to their computer, unless you have disabled this option.
Shared links can also be generated for a folder, in which case, the possessor of the link will have access to the folder contents and open them individually in preview mode.
Example of a standard shared link: https://uwmadison.app.box.com/s/u6qmxj71fmv5y51gbqqa
To generate a standard shared link:
Navigate to the file or folder you wish to share. On the right side of the file listing, click on the Share link.
- Note: You will need to move your cursor over the item in question to see the "Share" button.
Set the Access as desired, then copy the link and distribute or post it as needed.
In some cases, you may wish to send a link that initiates a download of the file, rather than opening a preview. Alternately, you may want to use the link to embed the file somewhere, for example, displaying a Box-hosted image on a webpage. To accomplish this, you will want to use a direct link.
In contrast to a standard shared link, direct links can only be generated for individual files, and not folders.
- Important: Access settings for shared links do not apply to direct links; anyone with the link will be able access the file.
Example of a direct link: https://uwmadison.box.com/shared/static/u6qmxj71fmv5y51gbqqa.docx
To generate a direct link:
Hover over the item you want to share, then click on the Share button that appears to the right side of the item.
In the "Shared Link" window, click on the gear icon to open the Shared Link settings.
Make sure the option to "Allow users with the shared link to download this item" is checked. Then, copy the link in the "Direct Link" field and distribute or post it as needed.
Note: If you enabled the "Allow Download" option while on the page, make sure you click Save before leaving the page; if you do not, your Direct Link will not work for other users.