Office 365 (Outlook 2016 for Mac) - Create a meeting or appointment

NOTE: This document applies to Outlook 2016 for Mac, released in late 2015. For information about how to complete this task using the previous version of Outlook available for Mac, see: Office 365 (Outlook 2011) - Create a meeting/appointment
In Outlook, a meeting is an event that includes other people and can include resources such as conference rooms. To schedule a meeting in Outlook, you create a meeting invitation that you send to the invitees. Responses to your meeting invitations appear in your Inbox.

Appointments in Outlook are events that do not involve inviting other people or reserving resources.

Create a Meeting

  1. At the bottom of the navigation pane click Calendar
  2. On the Home tab, click Meeting
  3. To send the invitation from an account that isn't your default account, click an account on the From pop-up menu.
  4. In the To box, enter the names of people or resources to include for the meeting.
  5. To search for additional contacts, on the right side of the To box, click: contactssearch

  6. In the Location box, type a description or location.

  7. Edit other details for your meeting. 
       To Do This
      Display the Time Zone Menu for the Event On the Meeting tab, click on the Globe.
      Add Attachments 
      to the meeting
       On the Meeting tab, click Attachments, and then click Add.
      Make the meeting a recurring event On the Meeting tab, click Recurrence, and then select a recurrence pattern. 
      recurrence options
      See whether your invitees are available (Exchange accounts only) On the Meeting tab, click scheduling 
      The Scheduling button displays Scheduling Assistant pane at the bottom of the invitation. If you don't see free/busy information in the Scheduling Assistant pane, make sure that your Exchange account is selected on the From pop-up menu at the top of the invitation.

  8.  When you complete your invitation, on the Meeting tab, click Send.


  • By default, new meetings have the Request Responses feature turned on. If you have a Microsoft Exchange account, responses from the attendees are tallied when you open the meeting from the calendar and view the Scheduling Assistant information.
  • If you have a Microsoft Exchange account, the status you select for an event affects how the event appears to other people when they view your calendar. If you don't change the status, Outlook shows you as "Busy" during the event. To select a status such as "Free" or "Out of the office," on the Meeting tab, click the Status pop-up menu.

Create an Appointment 

  1. At the bottom of the navigation pane click Calendar.
  2. On the Home tab, click Appointment
  3. Enter the details about the event, and then do any of the following:
     To  Do This
     Display the Time Zone menu for the Event On the Appointment tab, click the Globe .
     Make the appointment recurring On the Appointment tab, click Recurrence, and then select a recurrence pattern.
    recurrence options

     Change the appointment into a meeting by inviting other people On the Appointment tab, click Invite.
  4. On the Appointment tab, click Save and Close.

See Also:

  • Office 365 (Outlook 2016 for Mac) - How To's for Email and Calendar

See Also:

Keywords:office 365 0365 microsoft o365 Create a meeting or appointment calendar creating meetings appointments calendars calendar recurrence recurring repeating repeats scheduling schedule   Doc ID:45686
Owner:Ara M.Group:Office 365
Created:2014-12-16 16:32 CDTUpdated:2015-11-10 09:06 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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