EPD - EPD Essentials - Student Access and Archiving of Course Materials

EPD eHelp

EPD Online Graduate Programs


Students are responsible for collecting and saving any of their own course materials upon completion of the course, and will have access to course materials as stated below, unless otherwise noted from their instructor.

  • Learning Management System (i.e., Canvas, Desire2Learn, UW-Madison Moodle)
    • 6 months from the end date of the course.  Students will have access to their online course sites for 6 months after the course has concluded, unless otherwise specified by the instructor for the course.  This material includes: instructor postings, courses resources, videos, discussion forums, assignment files, calendar items, and other items on the course page. To collect this information, see the hints section below.
  • UW-Madison Box 
    • Some courses use UW-Madison Box for individual homework or group work. These collections will be maintained for the life of the student cohort, and students will have access to their work until their UW NetID expires. Students should plan ahead and archive this work to a local drive or personal cloud storage at any time before they lose access.
  • Web Conference Video Recordings 
    • For Blackboard Ultra - Course web conference recordings are kept for 6 months following the completion of the course and should be saved and downloaded by the student for offline viewing within this timeframe.
    • For Blackboard Collaborate Classic - Course web conference recordings are kept for 6 months following the completion of the course and cannot currently be saved or downloaded for offline viewing.

Helpful Hints for Effective Archiving and Collecting of Course Material from the LMS/Online Course Site
  • The instructor handouts and student handouts are often files that can be downloaded as pdf or html documents.
  • The discussion threads and other pages can be saved manually as PDF (print to pdf), and downloaded.
  • If your course has recorded video lectures or presentations, the ability to save and download may vary by course, and how the videos were delivered.  For example, if a video is streaming only, such as a youtube video, or Engineering Media Server, you will be unable to download and archive the video.  You can save the link to the video, but the extended access to the streaming video may vary.

Other Program Archival Policies

The university requires that the department keep an archival record of student assignment details, quizzes, and exams for one year after the course is complete. The course grade book is to be archived for 2 years.



Keywords:EPD eHelp   Doc ID:46029
Owner:Paul M.Group:Engineering Professional Development - Department Resources
Created:2015-01-08 13:11 CDTUpdated:2018-04-10 10:21 CDT
Sites:College of Engineering - Online Learning Resources, Engineering Professional Development - Department Resources
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