Office 365 (Outlook 2011) - Invite a Resource Calendar

These instructions assume you have been granted invite permissions to the resource you are attempting to interact with. If you have problems inviting the resource or are not sure what permissions you have been granted, contact the owner of the resource. If you do not know the resource owner, contact the DoIT Help Desk.

Note: WiscCal resources cannot receive event invitations from an external system (e.g. Office 365). Any invitations for WiscCal resources must come from a WiscCal account. This document assumes that the resource you are trying to invite is in Office 365.

  1. Start Outlook.

  2. Go to "Calendar".

  3. Create a new event or modify an existing event using these instructions.

  4. If the To... field is not visible, click the Invite button located within the ribbon bar.

  5. Within event edit screen, click the Address Book icon to the right of the "To..." field.

  6. In the Search field start typing the name of the resource.

    Note: The search feature only searches from the beginning of the resource name. If you enter a word/term which is not from the start of the name, the resource will not be returned.

  7. The name should automatically show up if the resource exists. To add it as a resource:

    In Outlook for Mac 2011 version, select the contact/resource you wish to add and click one of the two options displayed below.

    required/optional button

  8. The resource will then populate the To: and Location: fields.

  9. Repeat the process for any further resources. Close out of the search window when you are finished adding attendees.

  10. Enter the desired information within the rest of the event details and click Send button to initiate the event request.

Depending on how the resource was configured, your invitation will either have to be accepted by the owner of the resource or it will be automatically accepted/declinded.

Keywords:office 365 0365 microsoft o365 resources calendar shared invite invitation outlook 2011   Doc ID:47023
Owner:Ara M.Group:Office 365
Created:2015-02-11 10:51 CDTUpdated:2016-06-10 13:12 CDT
Sites:DoIT Help Desk, Office 365
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