Office 365 (Outlook 2016 for Mac) - Create, edit, or delete tasks

NOTE: This document applies to Outlook 2016 for Mac, released in late 2015. For information about how to complete this task using the previous version of Outlook available for Mac, see: Office 365 (Outlook 2011) - Create, edit, or delete a task
You probably keep a list of things to do on paper, in a spreadsheet, or maybe both. In Outlook, you can create tasks, get reminders, and track your progress -- all in one place.

You can create tasks to keep track of the things that you have to do, and you can set start dates, due dates, and reminders for them. When you finish a task, you can mark it as complete by selecting the check box next to the task in the Tasks list. An overdue task appears in the Tasks list in red type.

You can also set tasks to recur. When you mark an occurrence of a recurring task as complete, the next occurrence automatically appears on your Tasks list with a due date at the interval that you specified. Recurring tasks appear in the Tasks list with the recurrence Recurring Task icon icon.

Note The Tasks list also displays e-mail and contacts that are flagged for follow up.

Create a task
  1. At the bottom of the navigation pane.
  2. On the Home tab, click New Task.
  3. Enter a title for the task, and, if you want, more detail in the task body.
Do any of the following:

task details

To set a due date, start date or reminder.

Fill in the start date and due date.


Set the task’s priority by using Priority.


If you want a pop-up reminder, check Reminder, and set the date and time.


Click Task > Save & Close.


Clear the due date, start date or reminder

Once the date is selected if you wish to clear it, click the (X) Remove.

Set a recurrence pattern

Select the blue Recurrence button Task tab, Recurrence and select one of the options provided.

If none of the options satisfy your task you can create a custom pattern for this task.

Edit, rename, or delete a task

  1. In the Tasks list, click the task that you want to edit, rename, or delete.
  2. Do one of the following:

    delete task

Change or rename the task

Double-click the task, and change the name to what you want.

Delete the task

On the Home tab, click the trashcan that says Delete.

Tip To change a recurring task to occur once only, double-click the task, and then on the Task tab, click Recurrence, and then click Once Only

Task tab, Recurrence

See also

Add or remove a flag for follow up

Print a note, task, or task list

Customize the tasks list

Keywords:microsoft office 365 outlook 2015 15 macintosh help tasks overview to-do to do create edit modify delete o365   Doc ID:47606
Owner:Ara M.Group:Office 365
Created:2015-02-25 16:05 CDTUpdated:2015-11-10 09:17 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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