BN - Plan Types, Benefit Plans, and Payroll Deductions Job Aid

GENERAL DESCRIPTION:

HRS is set up with Plan Types and Benefit Plan codes that are used by Benefit Administrators when enrolling and reviewing employee benefits. A Plan Type is a 2-character identifier for an overall classification of Benefit Plans, while the Benefit Plan is the individual option within the Plan Type an eligible employee can choose.

PROCESS CONSIDERATIONS:
  • Although Plan Types remain the same, Benefit Plans can change over time.  You may see additional Benefit Plan Codes on an employee's Base Benefit history that are no longer listed in this KB.


BENEFIT PLAN TYPES:

 Category  Numbering Sequence
 Health (State Group Health, Dental, and Vision)
 10 - 14
 Life and Accidental Death (SGL, I&F, UW Employees Inc., UIA, and AD&D)
 2I - 2V
 Disability (Income Continuation Insurance)
 3Y - 3Z
 Savings (Tax Sheltered Annuities [403b plans] and Wisconsin Deferred Compensation)
 42, 49, 4L - 4S, 4U - 4Z
 Leave (Paid Time Off)
 52
 Flexible Spending Accounts, Limited Purpose Flexible Spending Accounts, and Health Savings Accounts
 60 - 61, 67
 Retirement (Wisconsin Retirement System, Federal Thrift)
 7V - 7Z
 Simple Benefit (Benefits Billing, and NSF Fee)
 AX - AZ
 General (e.g. Deduction Pre-Pays)
 00



PAYROLL DEDUCTION SCHEDULE:

The Payroll Deduction Schedule for employees paid on a biweekly schedule is shown below.  Craftworker employees pay 100% of their State Group Health insurance premiums.  As a result, their health insurance deductions are split between the B and A payrolls each month to spread out the cost.  Monthly paid employees have all payroll deductions taken on their monthly payroll check. 

 A Payroll
 B Payroll
 C Payroll
 Wisconsin Retirement System
 Wisconsin Retirement System  Wisconsin Retirement System
 Flexible Spending Account
 Flexible Spending Account  
 Health Savings Account
 Health Savings Account  
 Tax Sheltered Annuity
 Tax Sheltered Annuity Tax Sheltered Annuity
 Wisconsin Deferred Compensation
 Wisconsin Deferred Compensation Wisconsin Deferred Compensation
 State Group Health
  
  State Group Life - Basic, Supplemental, Additional, Spouse & Dependent
 
 Dental Wisconsin
 
 
 EPIC Benefits Plus
  
 Vision Insurance Plan
  
 Individual & Family Life
  
 Income Continuation Insurance
  
 UW Employee's Inc.
  
 Accidental Death & Dismemberment
  
 General Deductions
 General Deductions General Deductions


Deduction codes are prioritized in the payroll so certain deductions are taken before others.  The lower the number, the higher the priority for the deduction to be taken.  Priority is as follows:
  • WRS and Federal retirement (530)
  • SGH (540)
  • EPIC (570)
  • Wisconsin dental (580)
  • VSP (590)
  • SGL (610)
  • ICI (620)
  • Federal Life (630)
  • Ind & Fam (640)
  • FSA and HSA (660)
  • WDC (719)
  • TSA and Thrift (720)
  • TSA Roth (740).  
If there is insufficient pay to cover an insurance premium, the deduction will go into Arrears, and the Payroll will then move on to the next deduction in the prioritized list.  There are a few plans listed above that are not subject to arrears.  For more information on arrears, reference:  BN - Reviewing Arrears Balances .

There are numerous Benefit Plans for each Plan Type.  Please reference the following two spreadsheets for more details:
 PlanTypeBenefitPlanCodes2018.xlsx - This spreadsheet provides Plan Type codes, Plan Type descriptions, Benefit Plan codes, Benefit Plan descriptions along with references on when Plan Types and Benefit Plans were added or removed by year.

 PlanTypeBenefitPlanDeductionCodes2018.xlsx - This spreadsheet is similar to the above mentioned spreadsheet except it includes Deduction codes, Deduction description, and Deduction Priority by year.

ADDITIONAL RESOURCES:


Related KBs:

Related Links:





Keywords:Enrollment Coverage Deduction Code Deduction Codes Deduction Priority Health Life and AD/D Life and Accidental Death Disability Retirement Savings Leave Spending Accounts Retirement Plan Types Benefit Plans Benefits General Simple Benefit   Doc ID:48687
Owner:Joanna B.Group:Human Resource System (HRS)
Created:2015-03-11 15:00 CDTUpdated:2017-09-18 07:50 CDT
Sites:Human Resource System (HRS)
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