BN - Plan Types, Benefit Plans, and Payroll Deductions Job Aid
HRS is set up with Plan Types and Benefit Plan codes that are used by Benefit Administrators when enrolling and reviewing employee benefits. A Plan Type is a 2-character identifier for an overall classification of Benefit Plans, while the Benefit Plan is the individual option within the Plan Type an eligible employee can choose.
- Although Plan Types remain the same, Benefit Plans can change over time. You may see additional Benefit Plan Codes on an employee's Base Benefit history that are no longer listed in this KB.
BENEFIT PLAN TYPES:
|Category|| Numbering Sequence
| Health (State Group Health, Dental, and Vision)
|| 10 - 14
| Life and Accidental Death (SGL, I&F, UW Employees Inc., UIA, and AD&D)
|| 2I - 2V
| Disability (Income Continuation Insurance)|| 3Y - 3Z|
| Savings (Tax Sheltered Annuities [403b plans] and Wisconsin Deferred Compensation)|| 42, 49, 4L - 4S, 4U - 4Z|
| Leave (Paid Time Off)||52|
| Flexible Spending Accounts, Limited Purpose Flexible Spending Accounts, and Health Savings Accounts|| 60 - 61, 67|
| Retirement (Wisconsin Retirement System, Federal Thrift)
|| 7V - 7Z
| Simple Benefit (Benefits Billing, and NSF Fee)|| AX - AZ|
| General (e.g. Deduction Pre-Pays)||00|
PAYROLL DEDUCTION SCHEDULE:The Payroll Deduction Schedule for employees paid on a biweekly schedule is shown below. Craftworker employees pay 100% of their State Group Health insurance premiums. As a result, their health insurance deductions are split between the B and A payrolls each month to spread out the cost. Monthly paid employees have all payroll deductions taken on their monthly payroll check.
Deduction codes are prioritized in the payroll so certain deductions are taken before others. The lower the number, the higher the priority for the deduction to be taken. Priority is WRS and Federal retirement (530), SGH (540), EPIC (570), Wisconsin dental (580), VSP (590), SGL (610), ICI (620), Federal Life (630), Ind & Fam (640), ERA and HSA (660), WDC (719), TSA and Thrift (720), TSA Roth (740). If there is insufficient pay to cover an insurance premium, the insurance deduction will go into Arrears, and the Payroll will then move on to the next deduction in the prioritized list. For more information on arrears, reference: BN - Reviewing Arrears Balances .
There are numerous Benefit Plans for each Plan Type. Please reference the following two spreadsheets for more details:
PlanTypeBenefitPlanCodes2017.xlsx - This spreadsheet provides Plan Type codes, Plan Type descriptions, Benefit Plan codes, Benefit Plan descriptions along with references on when Plan Types and Benefit Plans were added or removed by year.
PlanTypeBenefitPlanDeductionCodes2017.xlsx - This spreadsheet is similar to the above mentioned spreadsheet except it includes Deduction codes, Deduction description, and Deduction Priority by year.