Rounding of Reported Time to Payable Time in HRS

Overview

This document provides a summary of how the rounding of hours is applied within HRS. When FLSA nonexempt hourly employees enter In and Out punch times on the timesheet, the Reported Time will be rounded to a quarter hour in Payable Time based on the chart below.

Process Considerations:

  • Use the following chart for rounding hours in HRS

Rounding of Hours in HRS

You may click on the links below to navigate directly to a section:


Instructions

Time is reported by the employee on the timesheet:
Timesheet Punch Total
After the Time Administration process runs, the Payable Time Detail screen displays the Payable Time rounded by the quarter hour. 
Payable Time
Rounding is done at the punch level. 
  • If an employee punches in at 8:03 AM, the Time Administration process runs and rounds that punch to an 8:00 AM punch. 
  • The employee punches out at 11:55 AM for lunch and the Time Administration process rounds that punch to 12:00 PM in Payable Time. 
  • The employee finishes lunch and punches back in at 12:38 PM, which will be rounded to 12:45 PM in Payable Time. 
  • The employee finishes work for the day and punches out at 4:32 PM, which will be rounded to 4:30 PM. 
The total of all rounded Payable Time for the day is displayed in the Payable Time Detail:
Punch Rounding Explination

Total Payable Time
Note:  After the Time Admin process runs, a variation may be seen between the Reported Hours on the timesheet (which displays the Reported Time before rounding) and the Payable Time Summary (which displays Payable Time after rounding).
Reported Hours
Payable Time Summary


    Get Help

    • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.




    Keywords:reported payable time rounding timesheet nonexempt FLSA TL, AM, Time, Labor, Absence Management   Doc ID:48921
    Owner:Neal W.Group:UW–Shared Services
    Created:2015-03-17 11:25 CDTUpdated:2020-07-24 13:30 CDT
    Sites:Human Resource System (HRS), UW-La Crosse, UW–Shared Services
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