Microsoft 2013-2019 Enrollment for Education Solutions
The UW-Madison's Microsoft Enrollment for Education Solutions (EES) began on 11/1/2013 and extends through 10/31/2019. It replaces the Microsoft Desktop Campus Agreement that ended on 10/31/2013. The EES licenses:
- the latest versions of Microsoft Office and Windows on departmentally-owned computers through October, 2019.
- Core Client Access Licenses (Core CALs) for faculty, staff, and students. Those Core Client Access Licences include:
- Windows Server CALs
- Exchange Server CALs
- SharePoint Server CALs
- Skype for Business Server Standard CALs
- System Center licenses for client (non-server) OSs:
- Microsoft Desktop Optimization Pack (MDOP) for all UW-owned machines.
The EES is a lease for the term of the agreement. The UW-Madison does not acquire any permanent software licenses as a result of the contract. When the EES ends on 10/31/2019, we expect to renew it. If we do not renew it, any installations of Office or Windows licensed under its terms will need to be removed. The UW-Madison has permanent license to Windows XP, Office XP (win), and Office v.X (mac) as a result of the terms of our exit from the Microsoft custom Enterprise Agreement that ended in 2003.
Under the EES, we have the right to install and use any version of Office for Macintosh or Windows. Installers for both platforms are available from the Campus Software Library (UW-owned computers only) and through Office 365 (UW- or personally-owned computers).
The EES also gives us the right to upgrade to any version of the Windows operating system on any UW-owned computer. Installation media for Windows is available from the Campus Software Library. Please contact your IT staff before upgrading your operating system.
The operating system license we have under the UW-Madison's EES is an upgrade license. Any computer you upgrade must already have a full license for one of the qualifying operating systems. Full Windows desktop licenses are not available through any Microsoft volume licensing program. Microsoft is committed to providing full versions of its operating system in only two ways: when purchased from an Original Equipment Manufacturer (OEM) with a new computer; and as Full Package Product (FPP or shrinkwrap).
Microsoft software not covered under the EES includes most Microsoft servers, such as Exchange, SQL, Windows Server, Windows Remote Desktop CALs, System Center, and Sharepoint. Microsoft software not covered under the EES is available though our Microsoft Select agreement. Please consult the DoIT Tech Store Departmental catalog (https://techstore.doit.wisc.edu/promos.asp?login=D) or, if you don’t find what you’re looking for, please send an email to email@example.com.
After our EES was signed, Microsoft said that if a higher education institution licensed all its faculty and staff for Office on institutionally-owned devices (as the UW does), students could use Office on their personally-owned computers also. Later, they extended that right to devices owned by faculty and staff as well. Users can install on up to 5 PCs or Macs, 5 tablets (Windows, iPad, and Android), and 5 phones, any or all of which can be personally-owned. All installations on devices owned by faculty, staff, and students must be done through the Office 365 portal, and cannot use the Office installers from the CSL.
Faculty and staff who have not made the transition to Office 365 can purchase Microsoft Office for home use under the Microsoft Home Use Program.
Windows is not available for installation on personally-owned computers through the EES for faculty and staff. Microsoft does make Windows 10 Education available for installation on devices owned by students.
Please send any questions you have to firstname.lastname@example.org.
Q: Under our EES agreement with Microsoft, is Windows Server covered? If so, which Server versions are available for departmental use? Finally, do the Core CALs cover accessing a Windows Remote Desktop Services Server?
A: Windows Server licenses are not included under the EES. All Microsoft servers can be purchased under the Microsoft Select program through the Tech Store catalog:
If you can't find what you're looking for in the catalog, please email email@example.com.
The Core CAL to which we have rights as part of the EES does not include Terminal Server or Remote Desktop CALs.
Q: At the beginning at the document it says we can install products including windows on all department owned desktops.
Later it says -
Initial or full Windows desktop licenses are not available through any Microsoft volume licensing program
So if I have a computer with no windows OS to start with, do we need to purchase through other means? This is usually coming up for people that are getting new Macintosh computers and installing Parallels software.
A: Under the terms of our Microsoft EES, you can run Windows on a UW-Madison-owned Macintosh running Parallels.
Windows PCs do need to already be associated with one of the qualifying Windows operating system licenses before they can upgrade to the current Windows operating system under the EES.
Q: Is home use of Microsoft software covered under the EES?
A: In most cases, UW-Madison faculty, staff, and students can download and install Office on up to five of their personally-owned devices through Office 365.
For those who have not yet transitioned to Office 365 or who don't qualify, Microsoft Office can be used at home for either personal or work-related purposes under the Home Use Program.
Q: Does the EES include license to the full version of the Windows OS?
A: No, our EES will cover Windows Operating System upgrades only. Initial or full Windows desktop licenses are not available through any Microsoft volume licensing program. Microsoft is committed to providing full versions of its operating system in only two ways: when purchased from an Original Equipment Manufacturer (OEM) with a new computer; and as Full Package Product (shrinkwrap).
Q: What's the end date of the EES?
A: October 31, 2019
Q: Can faculty/staff use departmental Office media for work at home purposes?
A: No, Office cannot be installed on personal computers using departmental installation media (such as that available from the Campus Software Library). In most cases, UW-Madison faculty, staff, and students can download and install Office on up to five of their personally-owned devices through Office 365.
Q: I built a computer to replace my Dell, which came with a Windows license. I'm about to retire the Dell and send it to SWAP — can I transfer the Windows OS license from it to the computer I built?
A: No. Windows desktop OS licenses purchased with a computer from an Original Equipment manufacturer such as Dell cannot be transferred between computers.
1. Since System Center 2012R2 only requires licenses for the clients being managed (and none for the servers doing the managing), you do not need any additional licenses to manage non-server clients with System Center Configuration Manager, System Center Virtual Machine Manager, or System Center Endpoint Protection. Please email firstname.lastname@example.org for more information. back