EPD - eHelp - Office 365 - Calendar - Using the Scheduling Assistant

How to schedule meetings utilizing the Scheduling Assistant feature in Office 365

Navigating to the Scheduling Assistant
  1. Log into the Outlook Web App (OWA).

  2. Switch from email to the calendar by clicking the app launcher tool in the upper left corner and the selecting the Calendar tile.

  3. If the screen looks like the one below, please click the arrows in the left center of the page to expand the side menu.

  4. Select "New" located next to the plus icon.

  5. A side panel will open from the right. Select the third option "Scheduling assistant."

  6. A new window will open. Start typing Attendees' names in the "Attendees" field to see their schedules side by side.

    • The Conference Room (Extension Building Room 831) must be added as an attendee. Type "EPD-Ext-831-Conf" into the attendees field. Like all attendees, the first time the Conference room is added, Office 365 will need to "Search contacts and directory." After an attendee has been invited at least once, suggestions will pop as the attendee field is filled.
    • The Event Management Calendar must also be added as an attendee. Type "epd-event-mgmt" into the attendees field to add an event to the shared calendar.

  7. Change the date by using drop down menu to the left.

  8. Find a time that works for as many people as possible and select it via the drop down menu to the left.

  9. Press "OK."

  10. Attendees will be able to see the true name of the event, but the event name will appear as the organizers name on the public calendar.
      • Example: "LDT Review of MMC online Module 1 Course Map Draft" will appear to attendees and "Katie Lennon" will appear on the public calendar.

  11. Fill in the other fields as desired. When everything is ready, press "Send."

For more information, see Office 365 (Outlook on the web) - Using the Scheduling Assistant

Keywords:EPD eHelp microsoft office 365 web client outlook web app help calendaring overview scheduling assistant owa o365 events planning availability meeting   Doc ID:52861
Owner:Johnnie W.Group:Engineering Professional Development - Department Resources
Created:2015-06-19 14:05 CDTUpdated:2016-03-11 14:08 CDT
Sites:Engineering Professional Development - Department Resources
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