Faculty Movement From a Limited Position

Regent Resolution #9058 (September 9, 2005) states that a Faculty member who leaves an administrative Limited appointment to return to the employee’s Faculty position will be paid a salary consistent with other Faculty members of the same rank in the employee’s department. The salary rate must take into account years of service, previous salary as a Faculty member, length of time served as an administrator, and any other factors normally considered when setting Faculty salaries.

Functional Owner

Assistant Vice Chancellor for Human Resources

Executive Sponsor

Vice Chancellor for Finance and Administration

Policy Contact

Director, Titling and Compensation

Policy Summary

Regent Resolution #9058 (September 9, 2005) states that a Faculty member who leaves an administrative Limited appointment to return to the employee’s Faculty position will be paid a salary consistent with other Faculty members of the same rank in the employee’s department. The salary rate must take into account years of service, previous salary as a Faculty member, length of time served as an administrator, and any other factors normally considered when setting Faculty salaries.

Who This Policy Applies To

UW–Madison Faculty who accept and hold Limited appointments.

Rationale

A Faculty member who serves in an administrative position for more than 50 percent time must be assigned to the appropriate administrative salary range for that position. This salary must fall within applicable salary range limits for the duration of the administrative assignment. When this administrative position ends, the Faculty rate must be set according to Regent Resolution #9058.

Policy Detail

  1. Administrative Position

  2. A Faculty member who assumes an administrative position on a part-time basis, such as serving as department chair, typically receives a temporary base adjustment for the employee’s Faculty position for the duration of the administrative role. Regent Resolution #9058 does not apply in these situations since the person is paid for the employee’s Faculty position.

  3. Leadership Role

  4. When a Faculty member assumes a leadership role such as dean or associate dean, the Faculty appointment may be reduced to less than 50 percent while the Faculty member serves in the administrative role. When the Limited appointment ends, OHR considers a new rate proposed by the division based on years of service, previous salary as a Faculty member, length of time served as an administrator, and any other factors normally considered when setting Faculty salaries (market, internal equity, etc.)

  5. Returning From an Administrative Position

  6. According to Regent Resolution #9058, Limited appointees who return to the Faculty from an administrative position, and are provided transition time for teaching preparation, must develop 1) the equivalent of a sabbatical proposal that clearly outlines the work to be accomplished during the transition and 2) a report of work accomplished during the transition period. This transition period should be no longer than one academic semester, unless the Faculty member has served in a limited position for five or more years. In this case, two academic semesters may be allowed. UW System approval of the transition plan is not required. However, the Faculty member’s transition plan and accomplishment report should be saved in the division’s files and made available if there is an audit of compliance with this policy.

  7. Exceptional Situations

  8. In exceptional situations, a Faculty member may accept an executive administrative position (e.g., Associate Vice Chancellor) which is assigned a range that does not accommodate an appropriate salary for the position responsibilities, or the range maximum is below their Faculty salary. In this case, the Faculty member may receive a temporary base adjustment to their Faculty appointment and hold a zero-dollar Limited appointment.

Supporting Tools

Excel spreadsheet of average merit history used to assist in determining the Faculty rate upon the end of the Limited appointment

Salary Conversion Table

Definition

Administrative Limited Appointment: a leadership role such as dean or associate dean that falls into the employee category of Limited. A Limited appointee serves at the discretion of the appointing authority.

Responsibilities

Office of Human Resources (OHR)
  • Reviews and approves the rate proposed by the division
College/School/Division HR
  • Analyzes salary of Faculty members before they serve in Limited roles
  • Proposes salary rates for Faculty members leaving administrative roles
  • Collects Faculty member’s transition plan and stores in personnel file

Link to Current Policy

Link to Related Policy

Pay Adjustments




Keywords:appointment, lte, salary, rank, employee, department, pay, position, merit   Doc ID:53096
Owner:OHR .Group:HR Policies
Created:2015-06-23 15:02 CDTUpdated:2016-10-24 10:41 CDT
Sites:HR Policies
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