A user must have the Topic permissions enable to perform any of the operations in this document. This document will review how to add, edit, and delete topic entries in your KB site. It will also provide an overview of the settings available for individual topics.
Click on the Topics tab in KB Admin Tools.
Determine the level you would like to add a new topic to. (Level 5 is the parent of Level 4; Level 4 is the parent of Level 3, etc.) Click on the Level [#] Topics link on the left for the desired level.
In the empty topic entry box (above your existing topics) fill in the fields and checkboxes, described below:
DocID: When you create a Topic meta-description document, you can place the Document ID number in this field.
Click on the Topics tab in KB Admin Tools.
Look at the Topics Tree and take note of which level you would like to edit a topic in. (Level 5 is the parent of Level 4; Level 4 is the parent of Level 3, etc.) Click on the Level # Topics link on the left for the desired level. You may also click the names of the topics in the Topics Tree.
Make desired changes in the text fields for that topic.
Click Update button for that topic. You can edit multiple topics within the same level and click Update to save them all at once.
Click on the Change Levels link on the left navigation bar.
The topics displayed are the topics that are not associated with a parent or child topic.
Change the topic level by choosing the appropriate level in the drop down menu on the right.
Click on the Update button to complete the topic level change.
Search/ display filter name |
Description |
|
1 | Comma delimited doc ids | A document ID, or a series of comma-delimited document IDs may be entered here. |
2 | Search Term |
Enter keywords here. Results will be returned for all documents whose title or keywords contain the query string entered. Case is ignored. |
3 | FTS |
(Full Text Search). This field defaults to No, or you may choose Yes from the dropdown menu. |
4 | Topic |
Lists documents in the specified topic. Options to select All topics or
No topics assignment are available in the drop down in addition to all
topics set up in that KB group. (must have drop down check box selected
in Topics tab). |
5 | Audience |
This field defaults to All Audiences. If you have enabled Audience types or have created custom Audience types, they will appear in this dropdown list. |
6 | Status |
Use this drop down to limit results to documents of a specific Status.
This field defaults to Active. Choices are:
Active, In Review, In Progress, Active/In Review, Active/In Progress,
Inactive |
7 | Group |
Use this drop down to limit results to documents of a specific KB Group. Choices are: My group, Other groups, All groups. Select Other groups to see all documents being shared in to your group. |
8 | Owner |
Use this drop down to limit results to documents of a specific KB author or author. Names are listed last name/ first name. By default All owners will be selected |
9 | Relevance |
This setting defaults to All Relevance. View documents by relevance such as My/sharing groups, My Campus, My University System and Universal. |
10 | CampusAccess | This setting defaults to All campus access options. Use this drop down
filter to limit results to documents of specific a Site Access
restriction(s) based on the presence/absence of a valid campus login.
Choices are: Defer to SiteAccess, Ext/internal with campus login,
Internal for all campus users. Detailed information can be found in this document. |
Click on the Topics tab in KB Admin Tools.
Look at the Topics Tree and take note of which level you would like to delete a topic from. (Level 5 is the parent of Level 4; Level 4 is the parent of Level 3, etc.) Click on the Level # Topics link on the left for the desired level. You may also click the names of the topics in the Topics Tree.
Click the Delete link for that topic and click OK at the pop up message. Then click the Update button. You can only delete one topic at a time. Each topic has its own Delete link.