Running the Absence Event Report in HRS

Overview:

This report displays employee's absences as they were entered and how they processed (which can be different).  It shows days of the week to trace absence patterns. This report is dynamic meaning as soon as you enter the data, and a calculation runs, you can get results.  This report could prove helpful in reviewing Exempt employees who report time in increments other than half day.  It can be used to troubleshoot data entry.   If you require employees to enter non-sensitive notations in the Comments for FMLA or Worker's comp, those can be obtained on this report.  It will not show absences that are not Approved since they have not processed. 

Process Considerations:

You can find the following information in this screenshot of Absence Event main screen:
You can find the following information in this screen shot of Absence Event Details
  • Date Updated, Date Processed, Decimal 1, Decimal 2, Comments. (To view comments, click comments link on bottom)
  • PATH: Global Payroll and Absence Mgmt > Payee Data > Maintain Absences > Absence Event > Details (there will be one per entry)
You can find the following information in this screenshot of Absence Data:
Process Inputs Process Outputs
  1. You must use the pay period begin date and end date or you will receive an error message. 
  2. Type of outputs available: Email, File, Printer, or Web
  3. Formats available for output: EXCEL
  4. Fields on Excel Output include: Report ID, Run Control ID, Run Time, Report Empl ID, Report Pay Period End Date, Report Class Indicator, Dept ID, Empl ID, Empl Rcd, Name, FTE, FLSA Status, Absence Date, Day of the Week, Leave Type, Description of Leave Type, Entered Hours, Processed Hours, Decimal 1, Decimal 2, Original Entry Date, Last Updated, Entry Source, Workflow Status, Approver, and Comments.  

Click on the links below to skip directly to a section:



Instructions

Navigate to: UW Absence Management Reports > Absence Event Report
  1. Click Add a New Value and enter a run control ID (this can be your initials, name, or any other identifier you choose) and click Add button.  If you have never created a Run Control ID, reference PD - Setting Up Run Control IDs .

  2. Once you have created a Run Control ID:

    • Either enter your Run Control ID and click Search or
    • Click Search and select your Run Control ID

  3. Enter parameters for the Absence Event Report. Then click "RUN" to proceed.

  4. Run Control

  5. On the Process Scheduler Request page, make sure the check box is selected. Then click OK. You will return back to the original screen.

  6. Click on the Process Monitor link to view the status of your report. This directs you to the Process List screen.

  7.  On this screen, look for your process instance and click "Details" when Run Status reads "Success" and Distribution Status reads "Posted". Click the yellow Refresh button until it is successfully posted.  

  8. On Process Details screen, click on the View Log/Trace hyperlink to check the output file.

  9. Locate the File List and find the excel file to view the Absence Event Report. Note: There is NO PDF version of this report.

Sample Excel Output:
Absence Event Report Results Page 1
Absence Event Report Results Page 2


The Absence Event Report includes the following columns and information:
Absence Event Report Table
The report generated can be saved on a local computer or it can also be retrieved from the HRS at a later time.


Additional Resources

Related Links:

Get Help

  • Click HERE to contact UW Shared Services - Service Operations Department or HERE for the UWSS IT HelpDesk if you have any issues with these instructions.