WiscList - Retention of Unused Lists

In an effort to more effectively allocate available system resources, the WiscList service has adopted a the following policy to remove unused or abandoned lists.

Removing Unused Lists

List administrators will be notified when a particular list has been marked as inactive. This occurs when the list has not received at least one legitimate message in a 13 month period. "Legitimate" is defined as any message that has not been rated as bulk mail by the WiscMail spam service. After notification has been sent, administrators will have two weeks to remove the list from the cleanup process.

To remove a list from the cleanup process: Simply send a message to the list in question. For a suggested message, see WiscList - Suggested Annual Reminder.

IMPORTANT: Lists remaining inactive after two weeks will be disabled and scheduled for deletion at the conclusion of another two week period. List administrators will receive an email when a list is scheduled for deletion. To re-enable the list, you must reply to this email within two weeks or the list will be deleted permanently.

Why is this Necessary?

Retaining a large number of unused lists can:

  • Negatively impact overall system performance.
  • Expose list members to junk mail and viruses.
  • Infringe upon our existing license agreement.

Deleting unused or abandoned lists ensures that active lists and members will experience consistent, quality performance.

If you have comments, questions, or concerns, please contact the DoIT Help Desk by phone at (608) 264-HELP or by email at help@doit.wisc.edu

For additional information about WiscList policies, please visit https://it.wisc.edu/services/email-lists-wisclist/




Keywords:wisclist retention unused lists policy purge delete cleanup orphaned disable expire   Doc ID:5381
Owner:Josh O.Group:WiscList
Created:2007-02-08 19:00 CDTUpdated:2016-01-22 16:14 CDT
Sites:DoIT Help Desk, WiscList
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