L&S Travel Mileage Policy

Effective October 5, 2015, the UW System will be implementing a new travel program rate structure and policies. The new policies and protocols for meals and incidental expenses, lodging, vehicle usage, miscellaneous travel-related expenses and general travel provisions apply to all University-funded or University-sponsored travel, regardless of funding source or traveler affiliation (e.g., employees, guests, consultants, students). The following is a summary of the changes for mileage:

The General Services Administration (GSA) mileage rates of $0.54 for cars/trucks and $0.545 for motorcycles will be used.  The turn down rate/fleet non use, and mileage driven over 300 miles is $0.352.  Any employee wishing to be reimbursed for mileage or rental vehicles must be on the Approved Driver list with UW Risk Management office. 

UW System institutions will determine their own policies related to the use of fleet vehicles and break-even mileage thresholds.

All travel expense reports must be submitted within 90 days from the end of the trip.  (Note: IRS rules require that all business travel be accounted for in a timely manner, and provide 60 days as a reasonable definition of timely).


Once you have clicked on the link above, scroll down to University Requirements for Accountable Plan.

Keywords:Travel, mileage, general services administration, cars, trucks,   Doc ID:56623
Owner:Debra M.Group:College of Letters & Science
Created:2015-09-22 10:57 CDTUpdated:2016-08-02 12:57 CDT
Sites:College of Letters & Science
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