Student Advisor Page

The Student Advisor page provides you the opportunity to add, change, or delete a student's advisor assignment(s).

Navigate to:

• Student Records WorkCenter, Student Advisor

or

• > Records and Enrollment > Student Background Information > Student Advisor

Student Advisor Page Field Descriptions

The list below describes the fields found on the Student Advisor page:

• Name: A student's primary name.
• ID: SIS ID. This number is system-generated and not the same as the Campus ID.
• Campus ID: A student’s 10-digit campus ID number.
• Academic Institution: The name of our institution. Defaults to "UWMSN" for UW–Madison.
• Effective Date: The last date a change was made to a student’s advisor assignment.
  • The Effective Date defaults to the current date for a new record.
  • The date must be changed manually after the first save.
  • An Effective Date can be in the past, present, or future.
  • When updating or adding additional advisors, change the Effective Date to today’s date, but if this record is future-dated, keep the date as is.
  • You may need to future date to the start of the next term. Term Begin and End Dates can be found here: Student Records WorkCenter, |Dean/Dept Processing|, Session Dates and Deadlines.
  • Relationship to Program/Plan Page Effective Dates: In order for the student’s Academic Program & Plan data to be available in the magnifying glass lookup lists on the Student Advisor page, the Effective Date on the Student Advisor page must be later than or equal to the Effective Date on the Program/Plan page. The following rules generally apply to how actions on the Program/Plan page are effective dated:
    • If a student is a current student, then the Effective Date on the Program/Plan page is usually set to the first day of the term in which the change was or is to be made.
    • If a student is a new UW–Madison undergraduate student, then the Effective Date on the Program/Plan page is usually set to the date the student is matriculated.
• Advisor Role: The type of advisor to this student. Defaults to "Academic;" change if needed.
  • Academic Advisor: Indicates the student’s "Academic" advisor assigned in relation to the student’s program and plan. Every undergraduate and graduate student must have an assigned "Academic" advisor.
  • Other/Auxiliary Advisor: Besides a primary "Academic" advisor, the student may have other defined auxiliary advisor assignments, such as:
    • Center for Academic Excellence (CAE)
    • Center-Educational Opportunity (CeO)
    • PEOPLE          
    • Pre-Business          
    • Veterans Benefits
    • Athletics
    • Faculty Advisor
    • Graduate Coordinator
    • Career Advisor
  • Note: Contact Paul Oshefsky (paul.oshefsky@wisc.edu) to create a new auxiliary advisor type.
• Advisor Number: Automatically updates to indicate the order of advisor assignments. This may or may not indicate the number of advisors currently assigned to a student since rows are sometimes deleted and the Advisor Number does not change.
• Academic Career (UGRD, GRAD): All students belong to an academic career: Undergraduate, Graduate, Law, Medical, Pharmacy, Vetmed, or Univ Specials Students. All Academic Careers recorded on the Student Program/Plan page as of the Effective Date on the Student Advisor page will be available for selection.
  • Note: Select the correct option -- there is no warning for an incorrect selection!
• Academic Program (UGRD = Degree (BS, BA); GRAD = Major (Chem)): The Academic Career selected above drives the Academic Program selection list. All current Academic Programs recorded on the Student Program/Plan page within the chosen Academic Career as of the Effective Date on the Student Advisor page will be available for selection.
  • Note: Select the correct option -- there is no warning for an incorrect selection!
• Academic Advisor: The SIS EmplID of the assigned advisor.
  • Tip: Use the magnifying glass lookup button to find the advisor you are seeking by L & F Name or Campus ID. This search only looks at active advisors as identified on the Instructor/Advisor Table (Advisor).
  • Navigate to: > Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table.
  • Note: Contact Debbie Moy (debbie.moy@wisc.edu) to activate an advisor.
• Advisor Percentage: UW–Madison does not use this field. Leave the field empty.
• Committee: If you checked Advised by Committee, select the committee name. 
  • Note: Contact Debbie Moy (debbie.moy@wisc.edu) to create a committee.
• Advised by Committee: Check the box if you want to assign a pre-defined committee. When Advised by Committee is checked, the Committee field activates and the Academic Advisor field inactivates.