Academic Staff Executive Committee Minutes 10-29-15

Approved 11-5-15
ASEC Minutes
2:00 – 4:15 p.m. Thursday, October 29, 2015
67 Bascom Hall

Members Present:  Bruno Browning; Aaron Crandall; Sarah Kuba; Heather Mc Fadden, Chair; Michael Moscicke; Robert Newsom; Kevin Niemi; Deb Shapiro

Guests: Steve Hahn, Noel Radomski, Terry Ruzicka, Jake Smith

The meeting was called to order at 2:04 p.m.

The minutes of October 22, 2015, were approved with one change.

Guests: Steve Hahn and Terry Ruzicka, Division of Enrollment Management

Steve reported that the division does not currently have a CASI.  He is interested in getting one started and would welcome assistance from ASEC.

The division faced a $700,000 budget reduction.  Their goal was to minimize the impact on students, add new efficiencies and do little harm to admissions.  They addressed the deficit by supplies and expenses reductions, not filling positions and layoffs of 9 people (1 academic staff).  The division has provided assistance to those who were laid off.  Layoffs were due to removal of systems or programs, not individual people.

In regards to Committee on Undergraduate Recruitment and Financial Aid (CURAFA), the Admissions Director and Financial Aid Director are both members of the committee.  Steve indicated he attends these meetings when he can or is requested to attend.  This summer Steve reached out to the chair and student on CURAFA to discuss the possible changes to the out-of-state student cap, but neither took him up on the offer.

In regards to the out-of-state student cap removal, Steve expects there will be little change to out-of-state numbers.  There are many constraints on this number going up very much.  It will help relieve any constraints on accepting out-of-state transfer students.  

UW-Madison is planning for the Perkins loan to end in May.  At the same time, UW-Madison is also acting as a strong advocate for its continuation.  UW-Madison has $9-12 million in Perkins money that is given to students annually.  

General Reports
•    ASEC Chair Heather McFadden reported there was a lot of discussion on tenure and post-tenure review at the University Committee meeting this week.  The University Staff plan to create an Ad Hoc Committee on University Rules.  They would like one academic staff member on the committee.  Heather Daniels will send out a call for interest to serve on this committee to all academic staff.

•    Secretary of the Academic Staff Heather Daniels reported that there is a plan in the works to have the secretaries meet with the chief of staffs on a regular basis.  She queried ASEC regarding their participation in the CASI retreat next week on Friday.


•    November Assembly Agenda
Motion to approve the agenda (Moscicke).  Seconded.  Approved.
•    UW System Strategic Plan
ASEC reviewed a draft based on their comments at the last ASEC meeting and made changes.  Heather D. will send ASEC’s response to the Chancellor.
•    Ad Hoc Committee on FPP Chapter 6 Committees Report
Motion to accept the report (Newsom).  Seconded.  Approved.
•    Next ASEC Meeting, November 5, 2015 – for decision
-December Assembly Agenda
-Distinguished Prefix Review
-Ad Hoc Committee Report-Next Steps
-Guests: Sarah Mangelsdorf, Provost; Darrell Bazzell, Vice Chancellor for Finance and Administration
Guest: Marsha Mailick, Vice Chancellor for Research and Graduate Education
Marsha requested that ASEC assist in suggesting academic staff members who could help with reviews of Wisconsin Institutes of Discovery (WID) and Aquatic Sciences Center.  Centers within the VCRGE have not been reviewed regularly in the past.  They will now be reviewed every five years with a schedule that is in part driven by external review processes for those centers who have them.  Members of the review committee should not be in the center.  Suggestions should be sent to Marsha Mailick by the end of November.

The Arboretum review is going on now.  The appointment of the review committee preceded the determination of the review process.  From this point forward ASEC and CASI will always be asked for suggestions for these review committees.

In regards to Permanent PI status, Marsha indicated she has always been a proponent of academic staff becoming permanent PIs.  ASEC reviewed the information sheet that will be distributed to academic staff who are PIs prior to the Permanent PI deadline.  There was a discussion regarding the qualifications for Permanent PI.  It was suggested that the degree for CHS professor should be expanded to include those who hold a Ph.D. or other terminal degrees.  Marsha encouraged ASEC to submit changes to the PI committee. 

For the UW2020 proposals, 5% of permanent PIs were on UW2020 grant and 7.5% of faculty were on a UW2020 grant. 

Convened in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss appointments to Student Academic Misconduct, Dean of Students Advisory Committee, Committee on Instructional Overloads, and Patrick Sims’ Kitchen Cabinet. Motion: Newsom. Seconded. Approved.

Motion to reconvene in open session (Crandall). Seconded. Approved.

Motion to appoint Scott Mellor to the Committee on Instructional Overloads (Moscicke). Seconded. Approved.

Motion to appoint Amy Bertrand to Dean of Students Advisory Committee (Kuba). Seconded. Approved.

Motion to appoint Cindy Fendrick to Student Academic Misconduct Committee (Browning). Seconded. Approved.

Motion to appoint Michael Moscicke to Patrick Sims’ Kitchen Cabinet (Shapiro). Seconded. Approved.

Meeting adjourned at 4:12 p.m.

Minutes submitted by Heather Daniels, Secretary of the Academic Staff

Keywords:ASEC Minutes   Doc ID:58087
Owner:HEATHER D.Group:Office of the Secretary/ Academic Staff
Created:2015-11-10 11:44 CDTUpdated:2015-11-10 11:44 CDT
Sites:Office of the Secretary/ Academic Staff
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