Award Management: Department ID

Quick overview of Department IDs

Department ID = Seven character alpha-numeric code that identifies the campus, division and department
This is part of the funding string: FUND/DEPT/PROJECT/PROGRAM/ACCOUNT CODE


The department ID, also known as UDDS (unit/div/dept/sub-dept), is a seven character code.  It breaks down as follows:
  • First character is alpha-numeric and identifies the campus.  A=UW Madison.  This first character is not always required, but sometimes it’s dropped because the “A” for UW-Madison is assumed.
  • Next two characters are numeric and identify the division.  48=Letters & Science.  Other divisions you might work with are 07=CALS, 12=Business School, 34=VC for Research and Grad Education (aka grad school).  Here’s a link to a list of all UW-Madison division codes:
  • The next two characters are numeric and identify the department.  02=L&S Admin.  Find your department listing using the online lookup linked below.
  • The final two characters are numeric and identify the subdepartment.  Typically with projects, you will use 00, to identify the department in general.  In L&S, the subdepartment designation sometimes is used to differentiate centers (e.g.   A482520=American  Indian Studies, A482540=Asian American Studies, A482560=Chican@ Studies).  Furthermore, the L&S Budget office may use subdepartments to identify different aspects of your 101- budget (e.g. 03=instructional academic staff, 04=short term staff, 05=other academic staff, 06=student hourly and LTE, 09=classified staff).
Technically speaking: department ID refers to the 6 digit code not including campus; UDDS refers to the full 7-character string.

A link to an online lookup of Department IDs:

See Also:

Keywords:coding, UDDS, Dept ID, A48, division, department, sub-department   Doc ID:58414
Owner:Benjamin B.Group:College of Letters & Science
Created:2015-11-23 12:10 CDTUpdated:2015-11-25 16:38 CDT
Sites:College of Letters & Science
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