Award Management: Department ID
Department ID = Seven character alpha-numeric code that identifies the campus, division and department
Quick overview of Department IDs
This is part of the funding string: FUND/DEPT/PROJECT/PROGRAM/ACCOUNT CODE
The department ID, also known as UDDS (unit/div/dept/sub-dept), is a seven character code. It breaks down as follows:
- First character is alpha-numeric and identifies the campus. A=UW Madison. This first character is not always required, but sometimes it’s dropped because the “A” for UW-Madison is assumed.
- Next two characters are numeric and identify the division. 48=Letters & Science. Other divisions you might work with are 07=CALS, 12=Business School, 34=VC for Research and Grad Education (aka grad school). Here’s a link to a list of all UW-Madison division codes: http://www.bussvc.wisc.edu/acct/departmentid.xlsx.
- The next two characters are numeric and identify the department. 02=L&S Admin. Find your department listing using the online lookup linked below.
- The final two characters are numeric and identify the subdepartment. Typically with projects, you will use 00, to identify the department in general. In L&S, the subdepartment designation sometimes is used to differentiate centers (e.g. A482520=American Indian Studies, A482540=Asian American Studies, A482560=Chican@ Studies). Furthermore, the L&S Budget office may use subdepartments to identify different aspects of your 101- budget (e.g. 03=instructional academic staff, 04=short term staff, 05=other academic staff, 06=student hourly and LTE, 09=classified staff).
A link to an online lookup of Department IDs: https://www.rsp.wisc.edu/services/udds.cfm