Academic Staff Executive Committee Minutes 12-10-15

Approved 1-7-16
ASEC Minutes
2:00 – 4:30 p.m. Thursday, December 10, 2015
67 Bascom Hall

Members Present:  Bruno Browning; Sarah Kuba; Heather Mc Fadden, Chair; Michael Moscicke; Robert Newsom; Kevin Niemi; Deb Shapiro

Michael Bernard-Donals, Catharine DeRubeis, Marsha Mailick, Jake Smith, Mark Walters

The meeting was called to order at 2:00 p.m.

The minutes of December 3, 2015, were approved with two corrections.

General Reports

•    ASEC Chair Heather McFadden reported on the University Committee (UC) meeting.  The Division of Continuing Studies may ask the UC to approve a blanket dual-role waiver for academic staff in the summer term.  Darrell Bazzell and Bob Lavigna talked with the UC about the new dotted reporting line for School of Medicine and Public Health department administrators to Deborah Biggs, the Chief Operating Officer.  The UC discussed the exclusion of academic staff in Tenure Task Force documents for proposals regarding program discontinuation.  Dorothy Edwards agreed to advocate for adding academic staff.
•    Secretary of the Academic Staff Heather Daniels reported ASEC may need to meet next week to approve a January agenda or discuss draft language for the Tenure Task Force regarding program discontinuance.

Liaison Reports
UW System Academic Staff Representatives-Kevin Niemi reported they met last Friday.  Most of the meeting was spent giving feedback on the strategic plan.  Finalists for the UW System Academic Affairs Vice President will be interviewed next week.  UW System indicated it would not contest unemployment for either layoffs or non-renewals.
Ad Hoc Committee on Assembly Engagement-Michael Moscicke reported that they will be holding an informal listening session following December’s Assembly meeting.

Guest: Marsha Mailick, Vice Chancellor for Research and Graduate Education (VCRGE)
In 2013 Office of Science and Technology Policy in the White House issued memo that every publication that was based on federally funded research should be publicly accessible.  There are 24 agencies that need to follow this directive and each one has different requirements.  On this campus, Julie Schneider from Ebling Library has taken the lead in assisting UW researchers to fulfill NIH requirements.  

In addition, a digital copy of the research data needs to be made available publicly.  There was no funding provided for either of these initiatives.  The libraries have been taking the lead on this along with VCRGE and DoIT.  Marsha indicated that additional staff may be needed as fulfilling these requirements is complicated and assistance will be needed.  There is a work group that is being put together to look at this issue.  They will make recommendations on how to handle this internally.  

There is a project for Committee on Institutional Cooperation Institutions based at University of Michigan called UMETRICS.  The goal is to track careers and expenditures.  The program is able to produce statistics like how much is spent in each county in Wisconsin.  It will also be able to measure the impact of graduate education by tracking careers.  No identifiable information from UW-Madison has been given to this project.

Guest: Michael Bernard-Donals, Vice Provost for Faculty and Staff
Michael reported that the College of Engineering is currently doing a three-year rolling review of university staff for equity.  The question is where we can translate this to academic staff.  A significant issue is academic staff have many more people supported on soft money.  
In regards to family leave, Michael discussed the family leave report of the Faculty Compensation and Economic Benefits Committee.  The next step is for academic staff and university staff to look at the recommendations since any recommendations would need to apply campus-wide.

Guest: Mark Walters and Catharine DeRubeis, Office of Human Resources (OHR)
Currently, OHR is honoring what has happened in the past for academic staff positions by requiring degrees for academic staff.  If a unit doesn’t want to require a degree, they need to provide a justification.  The most justifications have been in IT.  In these cases, the degree is listed as preferred instead of required.  ASEC plans to check with academic staff regarding their feelings about degree requirements for academic staff positions. 

•    Draft Rubric for Committee Selections by ASEC
ASEC discussed whether there should be weights or values assigned to the rubric questions.  There were strong feelings on both sides.  
•    Shared Governance Policy
ASEC provided some wording changes, including calling the document a values statement.  Heather M. agreed to take the statement back to the shared governance chairs to decide next steps.
•    January Assembly Agenda
ASEC decided that most business could be moved to a later date, and they would support the decision of the Assembly regarding whether to hold the January Assembly Meeting

Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss appointment to Districting and Representation Committee. (Newsom). Seconded. Approved.

Motion to convene in Open Session (Browning).  Seconded. Approved.

Motion to appoint Eileen Ewing to the Districting and Representation Committee (Shapiro). Seconded. Approved.

Meeting adjourned at 4:56 p.m.

Minutes submitted by Heather Daniels, Secretary of the Academic Staff

Keywords:ASEC Minutes   Doc ID:59624
Owner:HEATHER D.Group:Office of the Secretary/ Academic Staff
Created:2016-01-11 13:05 CDTUpdated:2016-01-11 13:05 CDT
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