FN - Funding Edit Errors Pagelet

This procedure walks you through reviewing an employee's current funding entry using the Funding Edit Errors pagelet, downloading the results to Excel, CSV, or XML, and navigating to the funding page to make any entries or corrections as needed.

Procedure At-A-Glance
Category: Funding Edit Error Pagelet
Audience: HR Institutional Users credentialed for Finance entry
Overarching Process: Finance
Navigation: HRS Main page - pagelet will appear beneath Menu when initially set up. For information on how to set up your pagelets, please reference: UWSC Support - Personalize HRS Home Page Content and Layout
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General Description

The Funding Edit Error Report is a listing of employees with invalid funding/funding errors for the current payroll (known as PRDFLT - Payroll Default); or employees who have no funding for all or part of the payroll period for the current Pay Run ID (known as PRSUSP - Payroll Suspense).

Corrections need to be made whenever all or part of the funding is going to be charged to suspense funding, default funding, position level funding (except employees in A80) and department level funding (except for employees in A96).  Priority should be given to correcting errors where employees have funding in suspense or their funding is marked as invalid.  Employees whose funding is being charged to department level funding are less of a critical funding priority.

These errors appear on a WED pagelet notifying credentialed users of missing/incorrect employee data and providing a method to fix them accordingly in an on-demand basis.

Process Inputs

  • List of employees with missing or invalid funding
  • Credentialed users can enter correct funding information for each employee listed

Process Outputs

  • Employee funding information is resolved
  • Employee will fall off the Error Query the following business day

Process Considerations

  • The Funding Edit Errors Pagelet will need to be set up to appear on the home page.  For more information on how to customize your home page, please reference:  UWSC Support - Personalize HRS Home Page Content and Layout.
  • The WED is available for credentialed users ONLY and access is based on current security roles.  Queries will be viewable only if users have the ability to fix them.
  • There may be soft warnings that pop up after clicking the Save button.  Please click through these warnings to allow for the Save.


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    Procedure Steps

    1.  Log into HRS.  The Pagelet Error Queries will appear on the main menu based on individual set up.  Error Queries appear based on your current security and whether there are errors to fix.

    FN Menu

    2.  Navigate to the Budget Funding Data Entry Page:  Setup HRMS > Product Related > Commitment Accounting > Budget Information > Budget Funding Data Entry

    Menu 2

    HINT:  Opening a new window after navigating to the page will allow you to correct errors on the funding entry page and also have the query results open at the same time:

    3.  Open a New Window by clicking the hyperlink in the upper right corner of your screen.

    Menu 3

    4.  Click Home to return to the main page of HRS.


    5.  Review Funding Edit error results by clicking on the Full Query Results link within the pagelet.


    6.  The list of errors will appear.  Review online and correct using the Funding Data Entry page, or download the results to Excel, CSV, or XML.


    7.  To correct, navigate to the Funding Data Entry page:  Setup HRMS > Product Related > Commitment Accounting > Budget Information > Budget Funding Data Entry

    Results 3

    8.  If there is missing funding, you will need to add a new value.  Reference the following document for steps to follow to add Appointment Level Funding:  FN - Add or Change Appointment Level Funding for Employee's Salary Expense.

    Results 4

    9.  If you need to fix existing funding, enter the appropriate information to pull up the employee's funding page and click the Search button.  For information on how to change current Appointment Level Funding, please reference:  Document 17024 is unavailable at this time..

    Results 5

    Related Policies, Job Aids and Forms

    Related Policies

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    Related Job Aids

    Related Forms

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      Keywords:Fund, PRDFLT, Payroll Default, PRSUSP, Suspense, WED, Workflow Exception Dashboard, budget, commitment accounting, appointment level funding,   Doc ID:60327
      Owner:Tami E.Group:Human Resource System (HRS)
      Created:2016-02-01 12:11 CDTUpdated:2016-06-24 09:44 CDT
      Sites:Human Resource System (HRS)
      Feedback:  0   0