How do I Collect Assignments Using the Dropbox

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Collect Assignments Using the Dropbox: 
Introduction:
Student can turn in their assignments in the form of digital files, like Word documents, PDF's, images, video, and audio in the D2L Dropbox.  Instructors can view, provide feedback, and automatically post grades to the gradebook through the D2L Dropbox.  

How do students use the Dropbox: 
When students are ready to turn in an assignment they login to their course site through Learn@UW.  They then choose the link for Dropbox on the Navigation Bar and choose the Dropbox Folder associated with the assignment.  They are prompted to upload their file or files into the drop box.  Students receive and indication message when they login to Learn@UW once the instructor finishes providing feedback and grades.

How do instructors use the Dropbox:
The Dropbox consists of Dropbox Folders, one for each assignment the instructor wishes to collect files for.  Instructors create Dropbox Folders, update folder settings, review files, and post grades through the Dropbox tool.

Tool Overview: 
 

Step-by-step Instructions:  

Create A New Dropbox Folder:

Step 1:  Access the Dropbox List
  • Click on Assignments-->Dropbox or Course Admin-->Edit Course on the Navigation Bar.  If your are using the Edit Course link, find the Dropbox icon in the list of tools.  
  • Default Nav Bar             Default Nav Bar
Step 2:  The Dropbox List
  • These links bring you to the Dropbox Folder List.  All the dropbox folders you create will be listed here.  
  • To create a new Dropbox Folder click on the aqua blue button at the top of the list labeled "New Folder."
  • New Folder Button
Step 3:  Name the Folder
  • Choose a name that is easily to identify
Step 4: Submission folder
  • If you wish to collect individual assignments from students choose "Individual Submission Folder."
  • "Group Submission Folder" will be covered in "How do I use Groups in my Course." (Cross Ref.)
Step 5:  Associate a Grade Item. 
  • Dropbox folders can automatically post grades to the gradebook.  You do not need to use this feature but many instructors find it convenient.  This is done by "linking" the Dropbox Folder with a Grade Item.
    • If you have already created Grade Items in your gradebook, select the Grade Item you wish to associate the Dropbox Folder with from the dropdown list.
    • Grade Item list
    • If you have not created a Grade Item from the Dropbox Folder in the gradebook you can do so now.
    • A new smaller window will pop-up.
    • Grade Item Window
    • For clarity title the Grade Item the same as the Dropbox Folder.  You may skip the Short Name field.
    • If you are using a weighted gradebook with categories, select the Category you wish this grade item to belong to.
    • Enter the number of points the assignment is worth in the Maximum Points field. VERY IMPORTANT:  This point value should be the SAME as the point value you will assign to the Dropbox Folder in a later step.
    • Can Exceed, Bonus, Exclude form Final Calculation, Grade Scheme, Rubrics, and Visibility will be covered in "How do I Use the Gradebook in my Course." (Cross Ref)
    • You have now created a Grade Item in the gradebook and associated this Dropbox Folder with it.  Grades will now be automatically posted to the gradebook.
Step 6:  Enter and "Out of" value for the Dropbox Folder.
  • VERY IMPORTANT:  This point value should be the SAME as the point value you assign to the grade item.
Step 7:  Rubrics
  • Rubrics will be covered in "How do I use Rubrics in my Course?"  (Cross REF)
Step 8:  Instructions
  • You may provide your students with instructions in the field labeled Instructions.   This is at your discretion.
Step 9: Attachments
  • You may also attach a related file for the students (perhaps additional information in a Word document or PDF.)  You may also record an audio message or instructions for your students.  This is also at your discretion.
  • Attachements
Step 10:  Submission Options
  • You may wish to modify the Submission Options.  To see the advanced options, click on the link labeled "Show Submission Options."
    • Unlimited:  This choice means students can place an unlimited number of files to the Dropbox Folder.  This may be a good choice if you are assessing images.
    • One file per submission:  Means only one file may be in the Dropbox Folder for a student’s submission at one time. 
    • All submissions are kept:  This may be a good option if you are collecting drafts as well as a final to track changes.
    • Only most recent submission is kept:  This may be a good option if the students are to submit drafts, but you only want one file at a time i a student’s folder.
Step 11:  Save
  • Click the aqua button labeled Save and Close to be brought back to the Dropbox Folder list. 
Grade files in the Dropbox Folder

Step 1:  Access the Dropbox List
  • Click on Assignments-->Dropbox or Course Admin-->Edit Course on the Navigation Bar.  If your are using the Edit Course link, find the Dropbox icon in the list of tools.  
  • Default Nav Bar             Default Nav Bar
Step 2:  The Dropbox List
  • These links bring you to the Dropbox Folder List.  All the dropbox folders you create will be listed here.  
Step 3:  View Student Work
  • You can see when a student submits work by looking at the right hand columns in the Dropbox Folder list.  In the example below, the Dropbox Folder labeled "Final Project and Symposium" has 17 files submitted and 3 unread files. 
  • Submitted files
Step 4:  View Submissions
  •   To access the files click on the small black arrow next to the title of the Dropbox Folder.  Choose View Submissions.
  • View submissions
Step 5:  Student Submissions
  • At the top of the page are fields for search for specific users or files.
  • Scroll down to see the list of students and their submissions.  
  • The files that a students has submitted are below the students' name.  To see the file click on the title of the document.  
  • List of student files
Step 6:  View File
  • A new window will open.  On the left had side of the is a large window that displays the file or files. For most files types, you open and view the file within the dropbox.  However, you may wish to download the file using the download button in the lower right hand corner of the document widow.  donwload button
Step 7:  Provide Feedback
  • On the right hand side of the window is where you enter the assignment grade and provide feedback. 
  • Evaluation Window
Step 8:  Submit
  • When you have finished writing feedback and scoring the assignment, click the aqua blue "Submit" button.  If you have  associated the Dropbox Folder with a Grade Item as described in the section above, the student's score will be posted automatically.  
Step 9:  Go back to the Submission List
  • To go back to the submission list, click the aqua blue button labeled "Back to Folder Submissions" in the upper right hand corner of the screen.
  • Submission button



Keywords:Learn@UW D2L Brightspace Dropbox Assignments   Doc ID:60426
Owner:Margene A.Group:Learn@UW Madison
Created:2016-02-03 11:29 CDTUpdated:2016-06-15 11:59 CDT
Sites:DoIT Help Desk, DoIT Tech Store, Learn@UW Madison
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