How to request an Engineering Meeting Space

Step by step document on how to request an engineering meeting space.

To request a College of Engineering meeting space (conference room, lobby, etc), please do the following:

Open a web browser to the site:

https://engr.ems.wisc.edu/

Click on the link to login with your campus NetID:
EMS Login


Click on the "Create A Reservation" Link to see the available options:
Create A Reservation

Select the Reservation Template that meets your needs (List of available templates may vary from the screen shot). Most rooms in Engineering can be requested with the "Request Engr Meering Space" template. Click on the "book now" for the template of your choice:

Book Now



This will bring up the Room Request form.  Enter the date and time for your event:

Select Date


Select / update any search options from the default. Be sure to enter the number of people that will be attending so an appropriate sized room will be located.

Search Options


Then click on the Search button to have the system locate a room that matches your options:

Search




This will bring up a list of rooms that meet your specified filters. To see more information about a room (including room features and images), click on the room name:


Select Room


To add a room that is open to your request, click on the "+" icon:

Select Room


Confirm the number of people attending the meeting and the room setup type (most rooms will have only one option):

Confirm

Next, click on the "Reservation Details" link

Reservation Details


Now enter in all the details about your event. Any field with a "*" is a required field and must be entered.

Details

After entering all the information about your event, be sure to click on the "terms and conditions" link to review the room reservation policy:

Policy

Next, click that you agree to the policy and click the "Create Reservation" button to submit your request for review by CoE Staff.

Submit


You may see a confirmation box stating the request has been submitted:

Confirm


You can review your requests by clicking on the "My Events" link. Your event will be "pending" until it is approved. While it is in the pending status, your event will not show up on the room schedule. 
My Events


Review






Keywords:ems room reservation request   Doc ID:60661
Owner:James D.Group:Computer-Aided Engineering
Created:2016-02-10 15:29 CDTUpdated:2017-10-02 10:53 CDT
Sites:Computer-Aided Engineering
Feedback:  2   0