UWSC Support - My.Wisconsin.Edu Portal Access Duration for Former Staff/Students by UW Institution

GENERAL DESCRIPTION:

This document summarizes the duration guidelines that each UW institution sets for allowing former students and employees access to their institution's portal after graduation or termination.

PROCESS CONSIDERATIONS:
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How long do UW Institutions allow former employees access to the my.wisconsin.edu portal?

  • Madison – UW Madison former employees (including student help) will have access to employee information for 24 months following their termination date
  • Milwaukee – When the termination is entered into the HRS, employees will immediately lose their access to the UW portal.
  • Eau Claire – When the termination is entered into the HRS, employees will immediately lose their access to the UW portal.
  • La Crosse – Approximately 24 hours after the termination HRS.
  • Oshkosh – Whenever user IDs are deactivated, employees will immediately lose access to the UW portal. Employees will receive a warning of deactivation 2-weeks prior.
  • Platteville – Approximately 9 months after the termination HRS
  • Stevens Point – Approximately 6 months after termination HRS
  • Whitewater – When the termination is entered into system, employees will lose their access to the portal.
  • Colleges – When the termination is entered into HRS with the exception of Persons of Interest (POI) with emeritus status. Individuals granted emeritus status are able to access HRS (with limited functions.)
  • Extension – When the termination is entered into HRS with the exception of Persons of Interest (POI) with emeritus status. Individuals granted emeritus status are able to access HRS (with limited functions.)
  • Green Bay – Instructional Staff, Faculty, Rehired and University Staff will have continued access for approximately two weeks to a month. All other employees can access for approximately one week.
  • Parkside – Instructional Staff and Faculty will be able to access for approximately 12 months. General Academic Staff and University Staff will have 2 weeks after termination. Others will be deactivated immediately.
  • River Falls – They will lose access immediately after termination.
  • Stout – Access to the portal ends immediately when the termination is entered into HRS.
  • Superior – Approximately 45 days after the termination is entered into HRS.


  • How long do UW Institutions allow their students access to the my.wisconsin.edu portal after graduation/termination?

  • Madison – Students will be able to access Student Center for transcripts and tuition statements. Student non-employees do not have access to my.wisconsin.edu
  • Milwaukee –  Campus email account and other school related access will be available up to 2 semesters. Job portal will not be accessible after termination.
  • Eau Claire – Campus email account and other school related access will be available for one year.
  • La Crosse – Approximately 6 months
  • Oshkosh – Everything will be accessible for one whole semester then the user ID will be deactivated.
  • Platteville – Approximately 9 months but an email warning will be sent.
  • Stevens Point – Approximately 6 months
  • Whitewater – Students lose their user ID right after graduation or as soon as they are terminated.
  • Colleges – Students will lose access soon after termination/graduation.
  • Extension – Generally students have their accounts up to 2 years after they graduate and are not enrolled in any class. After termination however, their access will be lost immediately.
  • Green Bay – Student employees will lose access in approximately one week. User ID will be still active up to a year after graduation.
  • Parkside – Students will have access for up to 2 years.
  • River Falls – Approximately one year after graduation.
  • Stout – Students will lose access soon after termination/graduation.
  • Superior – After 9 months, students will no longer access their email. Terminated students have access to job portal approximately up to 45 days.

  • ADDITIONAL RESOURCES:


    Related KB's:
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    See Also:




    Keywords:Frequently, Asked, Questions, campus, netID, portal, access, former, employee, staff, student, 1042, 1042s, scholarship, fellowship, letter, 1099, 1098, 1098t, w2, duplicate, tax, my.wisc, my.wisc.edu, my.wisconsin.edu, my.wisconsin, Term, terminat, access, lost, lose,   Doc ID:61880
    Owner:Theodore Y.Group:Human Resource System (HRS)
    Created:2016-03-14 08:20 CDTUpdated:2018-04-24 10:06 CDT
    Sites:Human Resource System (HRS)
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