After publishing a document to your Internal KB site, an Edit this page button appears on the upper right of the document of the live site. This button can act as a shortcut to the KB Admin Tools. This document will show admins how to adjust this feature.
What is the Edit this Page Button?
The Edit this page button appears at the top right of a document on the Live Internal site to those who have WriteAccess to that specific document. Clicking on this button leads you to the document editor of that exact document in the KB Admin Tools (e.g. you will leave the Live Internal Site entirely and end up in the document editor of that document in the KB Admin Tools).
Enable/ Disable the Edit this page Button
Admins who would like to enable or modify the options will navigate to the SitePref tab and click on the Groups Spaces link on the top of the left navigation bar. This will lead you to the Groups Spaces screen.
When users view a document from the Internal site, an Edit this page button appears on the upper right corner of the document. This button can be seen by document owners as well as admins with publish rights. Clicking on this button will automatically open the document in the KB Admin Tools in the In Progress status.
This feature is ideal for KB groups not requiring Review Comments when editing. For KB groups that do require Review Comments to be made before editing, you will be automatically redirected to the view doc screen where you can enter comments rather than having to click the Back button.
Options for the Edit this page button
KB admins can easily view their options regarding the Edit this page button when they update their Group Spaces screen.
To access this page, KB admins can go to the Site Pref tab and click on the Group Spaces link. Locate the the Group Name of your KB site and click on the Edit button on the end of that row. Clicking on that screen leads to the Group Space screen. The Show edit this page button field can be found in the middle of the screen. Clicking in the downward pointing triangle displays four options.
- For document owner and admins with Publish rights (default setting)
- For document owner only
- For all users with access to edit this document
- Do not show this link
Select the option in the dropdown box and click on the Update group space button on the bottom of the screen.