Academic Staff Executive Committee Minutes 04-21-16

Approved 4-28-16
ASEC Minutes
2:00 – 4:30 p.m. Thursday, April 21, 2016
67 Bascom Hall

Members Present:  Bruno Browning; Aaron Crandall; Sarah Kuba; Michael Moscicke; Heather McFadden, Chair; Robert Newsom

Guests: Rebecca Blank, Jacqui Scott-Papke, Jenn Sheridan, Jake Smith

The meeting was called to order at 2:00 p.m.

The minutes of April 7, 2016, were approved.

Guest: Jenn Sheridan, WISELI
Jenn Sheridan discussed the revised WISELI survey with ASEC.  There was discussion about how data could be compared between the two surveys, if there was extra data analysis that would be needed of the faculty survey as well as the content of several questions.  ASEC plans to launch the survey soon.

General Reports
•    Chair Heather McFadden reported that she and Heather D. met with Mark Walters, Patrick Sheehan and Don Schutt from the Office of Human Resources.  In regards to likely Fair Labor Standards Act (FLSA) changes, a memo was recently issued.  The latest information is that the revised FLSA rules will be issued in May with implementation in July.  She also confirmed that the Children in the Workplace Policy was sent to UW System with the suggestions from the Academic Staff Assembly.

At the University Committee meeting on Monday, there were two resolutions that may be of interest to academic staff.  One was on solidarity with Muslim students, staff and faculty.  The other resolution was on cultural competency.  There will also likely be a resolution regarding faculty tenure directed at the Board of Regents and UW System president, Ray Cross.  Lastly, there may be changes to the proposed Budget Committee, which would drop the membership of academic staff from 5 members to 2 members with the University Committee selecting the chair.

•    Secretary of the Academic Staff Heather Daniels reported that this year’s Academic Staff Institute was a success.  Heather D. shared the email that was sent by Don Schutt to the Human Resources Reps in response to questions following ASEC’s email about performance evaluations.  Heather D. asked if she should send out the call for the Ad hoc Committee on Academic Staff Degree Requirements to all academic staff given that the call to the Assembly didn’t generate enough members.  There is also a new Ad Hoc Committee on Equitable and Inclusive Health Care created by the University Committee that needs academic staff members, which could be included in the same email.  ASEC asked Heather D. to proceed with sending out a call.  Heather D. reported that she met with Associate Dean Brian Gittens in SMPH regarding the current situation on academic staff pay adjustments.  The meeting was very helpful.  She will continue to monitor the situation.

Liaison Report
UW System/UW-Madison Title and Total Compensation Study Advisory Council-Bruno attended the first meeting on Heather McFadden’s behalf.  There are currently 1800 distinct titles in the system.  They would like to reduce these substantially.  It will take two years to complete the study.  Plans are to conduct a re-examination two years past implementation and possible four years as well.  This group will be involved in the RFP process, but may not be involved in grading proposals. 

Campus Planning Committee-Aaron Crandall reported that those in charge of the Campus Master Plan reported at the last meeting, and the committee was pleased with the progress.

SMPH CASI-Aaron Crandall reported that Brian Gittens will be attending the next CASI meeting.

Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss nominations to the Area Review Committee-Administration/Student Services/Library; Area Review Committee-Biological/Medical Sciences; Area Review Committee-Physical Sciences/Engineering; Distinguished Prefix; Appeals Committee; Labor Codes and Licensing Committee and appointments to the Access and Accommodation in Instruction Committee; Advisory Committee of the Dean of Students; Campus Transportation Committee; Health Care Advisory Committee; Information Technology Committee; Student Academic Misconduct Committee; Student Hearing Examiners; Retirement Issues Committee; Student Academic Misconduct Committee; and Student Non-Academic Misconduct Committee (Newsom).  Seconded. Approved.

Motion to Convene in Open Session (Moscicke). Seconded. Approved.

Guest: Jacqui Scott-Papke, Office of the Vice Chancellor for Diversity and Climate

Jacqui discussed the status of climate surveys for students and employees.  Right now she is focused on a student survey that will go out in October.  It will be a web-based survey.  There are ongoing discussions regarding the staff survey, but nothing has been decided.  ASEC emphasized the importance of surveying all staff and also having one survey for all staff with skip logic built in since it is hard to decide on an employee’s responsibilities based on their title.


•    Committee Appointments/Nominations-for vote
Motion to nominate Eliot Finkelstein and Dianna Murphy for the ARC-Admin/Stud Serv/Library; Ruthanne Chun, Melissa Behr, and Rebecca Stepien for the ARC-Bio/Med Sci; Peter Crump and Michelle Harris for the ARC-Phys Sci/Engr (Browning). Seconded. Approved.

Motion to nomination Allen Huang, Andrea Strayer, Scott Sanford, and Mark Matosian to the Distinguished Prefix Committee (Moscicke). Seconded. Approved.

Motion to appoint Molly Reinhard to the Committee on Access & Accommodation in Instruction (Kuba). Seconded. Approved.

Motion to appoint Amy Bertrand to the Advisory Committee to the Office of the Dean of Students (Newsom). Seconded. Approved.

Motion to appoint Sara Nagreen to the Campus Transportation Committee (Browning). Seconded. Approved.

Motion to appoint Sarah Kruger to the Health Care Advisory Committee (Newsom). Seconded. Approved.

Motion to appoint Mike Pitterle to the Information Technology Committee (Browning). Seconded. Approved.

Motion to nominate Chelsea Anderson to the Labor Codes and Licensing Committee (Crandall). Seconded. Approved.

Motion to appoint Cindy Fendrick to the Student Academic Misconduct Committee (Moscicke). Seconded. Approved.

Motion to appoint Mark Marohl as a Student Hearing Examiner (Browning). Seconded. Approved.

Motion to nominate Steve Boldt to the Academic Staff Appeals Committee (Moscicke). Seconded. Approved.

Motion to appoint Mark Lindquist to the Retirement Issues Committee (Moscicke). Seconded. Approved.

Motion to appoint Abby Lemke to the Student Academic Misconduct Committee (Crandall). Seconded. Approved.

Motion to appoint Becky Duffy to the Student Non-Academic Misconduct Committee (Newsom). Seconded. Approved.

•    May Assembly Agenda
ASEC asked that Mark Walters or someone else from Office of Human Resources come to the Assembly meeting to give an update on the FLSA changes.  ASEC was also interested in adding the two resolutions that will go before the Faculty Senate on Muslim solidarity and cultural competency.

Guest: Rebecca Blank, Chancellor

Chancellor Rebecca Blank reported on three recent outreach issues.  A new website for employees has been launched at  The Posters in the Rotunda event was combined with a lobby day for the Wisconsin Alumni Association.  Lastly, the UW Foundation is continuing with a series of campaign launch events around the country.  

In regards to climate issues, the administration has committed to training for incoming students on climate, providing funding for student mental health counselors, and issuing a request for proposals around work on this issue.  In addition, Patrick Sims is moving ahead with the Diversity Framework, which includes a review of the ethnic studies requirement.  The good thing is that students are making incidents known.  

She also discussed compensation with ASEC.  UW-Madison cannot give a pay plan and rolling adjustments would be considered the same as a pay plan.  She mentioned she understood that the money in the Discretionary Compensation Fund available for academic staff this year was extremely small.  She doesn’t know how much she will be able to allocate to pay adjustments next year.

Meeting adjourned at 4:44 p.m.

Minutes submitted by Heather Daniels, Secretary of the Academic Staff

Keywords:ASEC Minutes   Doc ID:63110
Owner:HEATHER D.Group:Office of the Secretary/ Academic Staff
Created:2016-05-03 10:23 CDTUpdated:2016-05-03 10:24 CDT
Sites:Office of the Secretary/ Academic Staff
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